245108 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon's Contracts & Procurement Division for Bid No. 245108 concerning prescription safety glasses for city employees. The procurement seeks to establish a contract for prescription safety eyewear meeting ANSI Z87+ compliance standards with plastic frames, permanent side shields, and anti-fog coating. The solicitation requires vendors to offer pricing tiers for quantities ranging from single pairs to over 200 pairs, with options for single vision and bi/tri focal lenses. The bid submission deadline was February 19, 2025, at 11:00 AM local time, with vendor questions due by February 12, 2025. The contract term runs through June 30, 2026, with four optional one-year renewal periods available. Vendors must maintain a physical location for employee fittings and possess commercial general liability insurance with a minimum of $2 million per occurrence.

The bid tabulation presents three responding vendors: Precision Optical Group, Inc. (Creston, Iowa) with a total bid of $287.00, Eagle Safety Eyewear (Louisville, Kentucky) with a total bid of $390.00, and Houta Optical Labs (Lewisville, Texas) with a total bid of $865.00. Pricing structures vary significantly across vendors, with Precision Optical Group offering the lowest per-unit costs across all quantity tiers, ranging from $70.00 for single pairs to $42.00 for orders of 200 or more pairs. The procurement anticipates purchasing 100-200 pairs annually. The contract includes an escalation/de-escalation clause permitting price adjustments after the initial term, limited to no more than 15% increase in any 30-day period. Employees retain the option to pay for premium lens features such as progressive, transitions, photochromic, polarized, mirrored, or tinted lenses beyond the standard offering.