245108 Notice Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon's Administrative Services Department, Contracts and Procurement Division, regarding Bid No. 245108 for prescription safety glasses. The City issued this solicitation seeking to establish a contract for the provision of 100-200 pairs of ANSI Z87+ compliant prescription safety glasses annually for city employees. The bid required vendors to offer plastic frames with permanent side shields, anti-fog coating, and options for single vision and bi/tri focal lenses, with the capability to process prescriptions from employees' existing physicians. The submission deadline was February 19, 2025, at 11:00 AM local time, with vendor questions due by February 12, 2025. The City recommended award of the contract to Precision Optical Group, effective February 27, 2025. The initial contract term runs through June 30, 2026, with four optional one-year renewal periods available.

The procurement does not specify an explicit budget range, though the anticipated annual volume of 100-200 pairs suggests moderate purchasing volume. The bid tabulation indicates that comprehensive compliance with specifications, pricing structure, and ability to meet specific eyewear requirements formed the basis for award evaluation. Vendors were required to maintain a physical location for employee fittings and carry commercial general liability insurance with a minimum of $2 million per occurrence. The contract includes an escalation/de-escalation clause permitting price adjustments after the initial term, limited to no more than 15% increase in any 30-day period. Employees have the option to pay for premium lens features such as progressive, transitions, photochromic, polarized, mirrored, or tinted lenses beyond the standard offering. The bid documents contained no explicit set-aside designations or restrictions on bidding organizations, and the contract provisions allow potential use by other public agencies unless a bidder specifically limits participation to the City of Salem.