Zoom Bid Opening Instructions 2.19.25.docx

This is a Zoom bid opening instruction document for the City of Salem, Oregon's Contracts & Procurement Division regarding Bid No. 245108 for prescription safety glasses. The City seeks bids to establish a contract for 100-200 pairs of ANSI Z87+ compliant prescription safety glasses annually for city employees. Required specifications include plastic frames with permanent side shields, anti-fog coating, and options for single vision and bi/tri focal lenses. Vendors must maintain a physical location for employee fittings and process prescriptions from employees' existing physicians without requiring new eye exams. The bid submission deadline is February 19, 2025, at 11:00 AM Pacific Time, with the bid opening conducted via Zoom conference. Vendor questions must be submitted by February 12, 2025. The initial contract term runs through June 30, 2026, with four optional one-year renewal periods available. The contract will be awarded based on compliance with specifications, pricing structure, and ability to meet the City's requirements.

Vendors must provide pricing tiers for different quantities ranging from single pairs to over 200 pairs, with employees able to purchase premium lens features at their own expense. The City requires commercial general liability insurance with a minimum of $2 million per occurrence. An escalation/de-escalation clause permits price adjustments after the initial term, limited to no more than 15% increase in any 30-day period. No specific budget range is detailed in the document. The procurement does not specify explicit set-aside designations or bidding restrictions, and the contract includes a provision allowing potential use by other public agencies unless a bidder specifically limits participation to the City of Salem.