Beaver County School District-Chromebooks Purchase

Beaver County School District is issuing two separate Invitations to Bid (ITB) for the procurement of Chromebooks for the 2025-2026 school year. The first ITB (ITB-26-182, Option 1) seeks 250-400 WiFi+LTE Band 41-enabled Chromebook units, while the second ITB (ITB-26-182, Option 2) seeks 250-400 WiFi-only Chromebook units. All devices must meet stringent technical specifications including an Intel N4100 processor or better, an 11.6-inch maximum display with side-mount bracket compatibility, USB-C charging with at least two ports, a 3.5mm headphone jack, 32GB SSD or larger storage, and Chrome OS management licensing. Vendors may submit bids for two RAM configurations: Option A with 8GB RAM or Option B with 4GB RAM. All Chromebooks must be new, factory-sealed units manufactured on or after January 1, 2025, with Education Edition durability or better and a one-year warranty. Bids must be submitted through the Bonfire Online System or hand-delivered in sealed envelopes to the Beaver County School District Office, located at 291 N. Main Street, Beaver, UT 84713, by Wednesday, March 4, 2026, at 2:00 p.m. (MST), with public bid opening and reading scheduled for 2:30 p.m. the same day. The estimated first order date is March 31, 2026, with an estimated ship date of May 1, 2026, or sooner. Scoring criteria allocate 25 percent for Utah Public Education References, 50 percent for Device Durability and Specifications (with 5 bonus points available for 8GB RAM options), and 25 percent for price. Price scoring awards 25 points for bids between $0-$300 per unit, 20 points for $301-$350, 15 points for $351-$400, and 0 points for $401 and above. Bidders must provide verified references from Utah school districts that have purchased from them within the past two years, with preference given to recent purchasers.

No set-aside designations or restrictions on organizational types are explicitly identified in the procurement documents. Vendors must allow for multiple purchases within 60 days of the initial order at the bid prices quoted, and all bids must include full costs covering equipment, shipping, processing fees, and other related expenses. The district reserves the right to accept or reject any bid in part or in full. No contact with district employees or board members regarding the bid is permitted except through designated channels, and violation of this restriction may result in bid disqualification. No incumbent vendors or specific budget ranges are listed in the solicitation documents. Interested vendors can access registration and submission instructions through the Utah Purchasing training portal at https://purchasing.utah.gov/training/for-vendors-training/ and may observe the bid opening via Zoom at https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09.