1-2025-26 BCSD Chromebooks WiFi option ITB (1) (1).pdf

INVITATION TO BID ( ITB)

CHROMEBOOKS WiFi OPTION

ITB-26-182

NOTICE TO VENDORS

Project Owner:

Beaver County School District 291 N. Main Street Beaver, UT 84713

An Invitation to bid (ITB) is posted on Bonfire for Beaver County School District for our 2025-2026 year Chromebooks. We will receive bids through the Bonfire online system ( Instructions on how to register and submit a bid are in the link below) or hand delivered to the Beaver County School District Office, in a sealed envelope with the solicitation number ITB-25-182 on the outside of the envelope, by Wednesday, March 4, 2026 at 2:00 p.m.(MST). Bids will be publicly read aloud on Wednesday, March 4, 2026 at 2:30 p.m. (MST).

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

Bid opening link:

https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

The District is willing to consider any and all bids that meet the minimum specifications and requirements. Vendors may submit bids for multiple products that meet the minimum specifications.

The District reserves the right to accept or reject any bid.

The District reserves the right to accept part or all of any bid.

Please DO NOT message the buyer via email or phone. All questions or concerns need to be asked on the Q&A Board in the online Bonfire system.

SCORING CRITERIA

A - Utah Public Education References 25%

B - Device durability & Specifications 50%

C - Price (Total Cost) 25% https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

UTAH PUBLIC EDUCATION REFERENCES

The scoring criteria gives preference to vendors and devices that have been used successfully in one or more Utah public education entities. Bidders should provide a reference/contact to a Utah public education entity that has successfully used the device in their schools on Attachment A. Reference-contact information should include the name of the Utah public education entity, contact name, contact email address, and contact phone number.

DEVICE DURABILITY & MINIMUM SPECIFICATIONS:

● Quantity: 250-400

● Processor: Intel N4100 or better (Intel only, no Kopanino)

● Display: 11.6" maximum size. The replacement screen model must be side-mount bracket compatible (see attached images for clarification). No touchscreen functionality.

● Durability: Education Edition or better.

● Charging: USB-C charging required. At least two USB-C ports.

● Audio: 3.5mm headphone jack.

● Shipping: Estimated ship date May 1, 2026, or sooner.

● Warranty: 1-year warranty.

● Licensing: Chrome OS management license for each device.

● Multiple Purchases: Preference will be given to bids that allow multiple purchases within 60 days of the initial order.

● Manufacturing Date: Must be manufactured on or after January 1, 2025.

● First Order: Estimated first order date is March 31, 2026, or sooner.

● Condition: Devices must be new and factory sealed. No refurbished units will be accepted.

● References: Vendors must include references of school districts in Utah that have purchased from them in the past two years. Preference will be given to vendors that have sold to Utah school districts in the last two fiscal years.

● RAM: Option A: 8 GB RAM

● RAM: Option B: 4 GB RAM

● Storage: 32 GB SSD or larger.

● Connectivity: WiFi

MULTIPLE-PURCHASE 60-DAY PERIOD

Each bid must allow the district to make multiple purchases for up to 60 days from the date of each bid at the price(s)/cost(s) provided in the bid.

FULL-COST BID

Bidders should provide a full-cost bid–including shipping costs, processing fees, and other related costs. Failure to provide a full-cost bid will result in disqualification.

Thanks for your interest in doing business with Beaver County School District!

Costs & Fees Chromebooks for Beaver County School District

School Year 2025-2026

Respondent Company Name:______________________________________________________

Grading of ITB Rubric

References 25% If Utah school district references are verified 25 pts will be awarded to vendor score

Durability & Specs 50% If all spec are met, 50 pts are awarded to vendor score *If your device has 8 GB of RAM you are awarded 5 additional bonus points

Price 25% 25 pts will be awarded if device and management license cost are between $0 and $300, 20 pts will be awarded if device and management license cost are between $301 and $350, 15 pts will be awarded if device and management license cost are between $351 and $400, 0 pts will be awarded if device and management license cost are between $401 and above, Attachment A (8GB Ram) - Costs & Fees

CHROMEBOOKS WiFi

Respondent Company Name:________________________________

Sound: _________________________________________________

Product(s) to be Used: Listed below

Proposed Bid

Product Unit Cost Total Cost

Attachment B (4 GB Ram) - Costs & Fees

CHROMEBOOKS WiFi

Respondent Company Name:________________________________

Sound: _________________________________________________

Product(s) to be Used: Listed below

Proposed Bid

Product Unit Cost Total Cost

Attachment B - Certification of Bid

Chromebook Purchase

We have read the Invitation to Bid documents herein issued by the Beaver County School District and fully understand the intent. We certify that we have adequate personnel and resources to fulfill all bid requirements. We further understand that our ability to meet the criteria and provide the Required services shall be judged solely by the District.

We further certify that, since the receipt of this ITB, no contact, discussion or negotiation has been made nor will be made regarding this bid with any Beaver County School District employee or Board Member other than the listed contact people in the bids. We understand that any such contact could disqualify this bid.

We further certify that we are properly licensed to conduct business within the scope of this ITB in the State of Utah.

Submitted by:

Individual/ Firm Name: _________________________________________________________

Respondent’s Name:___________________________________________________________

Telephone #:_________________________

Email:____________________________________________

Authorized Signature:___________________________________ Date: ___________________

Print Name:______________________________________ Title:________________________