2-2025-26 BCSD Chromebooks LTE option ITB.pdf
PDF 279 KB Posted
- Solicitation number
- ITB-26-182
- Issued by
- Box Elder County, Utah
About this file
This Invitation to Bid (ITB) document from Beaver County School District solicits vendor proposals for Chromebooks with WiFi and LTE Band 41 connectivity for the 2025-2026 school year. The district seeks to procure 100-150 Chromebooks that meet specified minimum technical requirements, including an Intel N4100 or better processor, 11.6-inch maximum display with side-mount bracket compatibility, Education Edition durability rating, USB-C charging with at least two ports, 3.5mm headphone jack, and Chrome OS management licensing. Vendors may submit bids for two RAM options: 8GB or 4GB with 32GB SSD storage or larger. All devices must be new, factory-sealed units manufactured on or after January 1, 2025, with an estimated first order date of March 31, 2026, and shipment by May 1, 2026. Sealed bids must be submitted through the Bonfire Online System or hand-delivered to the district office by Wednesday, March 4, 2026, at 2:00 p.m. MST, with public bid opening and reading at 2:30 p.m. MST the same day. The district reserves the right to accept or reject any bid, accept partial bids, and make multiple purchases within 60 days of the initial order at the bid prices.
Scoring criteria allocate 25 percent for Utah public education references (with preference given to vendors with verified sales to Utah school districts within the past two years), 50 percent for device durability and specifications compliance (with a 5-point bonus for 8GB RAM options), and 25 percent for price. Pricing tiers award full points for device and management license costs between $0-$300, with declining points for higher price brackets and zero points for costs exceeding $401. All bids must include full costs covering equipment, shipping, processing fees, and other related expenses. Vendors must provide reference contact information from Utah public education entities that have successfully used the proposed devices, including entity name, contact name, email, and phone number. No contact with district employees or board members regarding the bid is permitted except through designated channels, and violation of this restriction may result in bid disqualification.
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| File | Type | Posted |
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| 1-2025-26 BCSD Chromebooks WiFi option ITB (1) (1).pdf |
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Text version
INVITATION TO BID ( ITB)
CHROMEBOOKS WiFi+LTE Band 41 OPTION
ITB-26-182
NOTICE TO VENDORS
Project Owner:
Beaver County School District 291 N. Main Street Beaver, UT 84713
An Invitation to bid (ITB) is posted on Bonfire for Beaver County School District for our 2025-2026 year Chromebooks. We will receive bids through the Bonfire Online System (Instructions to register and submit a bid are in the link below) or hand delivered to the Beaver County School District Office, in a sealed envelope with the solicitation number ITB-25-182 on the outside of the envelope, by Wednesday, March 4, 2026 at 2:00 p.m.(MST). Bids will be publicly read aloud on Wednesday, March 4, 2026 at 2:30 p.m. (MST).
(U3P) Bonfire- Instructions to register and submit proposals are in the link below:
https://purchasing.utah.gov/training/for-vendors-training/
Bid opening link:
https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09
The District is willing to consider any and all bids that meet the minimum specifications and requirements. Vendors may submit bids for multiple products that meet the minimum specifications.
The District reserves the right to accept or reject any bid.
The District reserves the right to accept part or all of any bid.
Please DO NOT message the buyer via email or phone. All questions or concerns need to be asked on the Q&A Board in the online Bonfire System.
https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09
SCORING CRITERIA
A - Utah Public Education References 25%
B - Device durability & Specifications 50%
C - Price (Total Cost) 25%
UTAH PUBLIC EDUCATION REFERENCES
The scoring criteria gives preference to vendors and devices that have been used successfully in one or more Utah public education entities. Bidders should provide a reference/contact to a Utah public education entity that has successfully used the device in their schools on Attachment A. Reference-contact information should include the name of the Utah public education entity, contact name, contact email address, and contact phone number.
DEVICE DURABILITY & MINIMUM SPECIFICATIONS:
● Quantity: 100-150
● Processor: Intel N4100 or better (Intel only, no Kopanino)
● Display: 11.6" maximum size. The replacement screen model must be side-mount bracket compatible (see attached images for clarification). No touchscreen functionality.
● Durability: Education Edition or better.
● Charging: USB-C charging required. At least two USB-C ports.
● Audio: 3.5mm headphone jack.
● Shipping: Estimated ship date May 1, 2026, or sooner.
● Warranty: 1-year warranty.
● Licensing: Chrome OS management license for each device.
● Multiple Purchases: Preference will be given to bids that allow multiple purchases within 60 days of the initial order.
● Manufacturing Date: Must be manufactured on or after January 1, 2025.
● First Order: Estimated first order date is March 31, 2026, or sooner.
● Condition: Devices must be new and factory sealed. No refurbished units will be accepted.
● References: Vendors must include references of school districts in Utah that have purchased from them in the past two years. Preference will be given to vendors that have sold to Utah school districts in the last two fiscal years.
● RAM: Option A: 8GB RAM
● RAM: Option B: 4GB RAM
● Storage: 32 GB SSD or larger.
● Connectivity: WiFi and LTE WAN connectivity (Band 41)
MULTIPLE-PURCHASE 60-DAY PERIOD
Each bid must allow the district to make multiple purchases for up to 60 days from the date of each bid at the price(s)/cost(s) provided in the bid.
FULL-COST BID
Bidders should provide a full-cost bid–including shipping costs, processing fees, and other related costs. Failure to provide a full-cost bid will result in disqualification.
Thanks for your interest in doing business with Beaver County School District!
Costs & Fees Chromebooks for Beaver County School District
School Year 2025-2026
Respondent Company Name:______________________________________________________
Grading of ITB Rubric
References 25% If Utah school district references are verified 25 pts will be awarded to vendor score
Durability & Specs 50% If all spec are met, 50 pts are awarded to vendor score *If your device has 8 GB of RAM you are awarded 5 additional bonus points
Price 25% 25 pts will be awarded if device and management license cost are between $0 and $300, 20 pts will be awarded if device and management license cost are between $301 and $350, 15 pts will be awarded if device and management license cost are between $351 and $400, 0 pts will be awarded if device and management license cost are between $401 and above, Attachment A (8GB Ram) - Costs & Fees
Respondent Company Name:________________________________
Sound: _________________________________________________
Product(s) to be Used: Listed below
Proposed Bid
Product Unit Cost Total Cost
Attachment B (4GB Ram) - Costs & Fees
Respondent Company Name:________________________________
Sound: _________________________________________________
Product(s) to be Used: Listed below
Proposed Bid
Product Unit Cost Total Cost
Attachment C - Certification of Bid
Chromebook Purchase
We have read the Invitation to Bid documents herein issued by the Beaver County School District and fully understand the intent. We certify that we have adequate personnel and resources to fulfill all bid requirements. We further understand that our ability to meet the criteria and provide the Required services shall be judged solely by the District.
We further certify that, since the receipt of this ITB, no contact, discussion or negotiation has been made nor will be made regarding this bid with any Beaver County School District employee or Board Member other than the listed contact people in the bids. We understand that any such contact could disqualify this bid.
We further certify that we are properly licensed to conduct business within the scope of this ITB in the State of Utah.
Submitted by:
Individual/ Firm Name: _________________________________________________________
Respondent’s Name:___________________________________________________________
Telephone #:_________________________
Email:____________________________________________
Authorized Signature:___________________________________ Date: ___________________
Print Name:______________________________________ Title:________________________
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