BB26-26 - Otoacoustic Emissions (OAE) Hearing Screening Equipment

The State of Utah Division of Purchasing, on behalf of the Department of Health and Human Services (DHHS), Office of Children with Special Healthcare Needs, Early Hearing Detection and Intervention (EHDI) Program, is issuing RFP BB26-26 for the procurement of Otoacoustic Emissions (OAE) hearing screening equipment. This competitive solicitation seeks to procure five units of Maico EroScan DPOAE hearing screeners (2.0 kHz to 5.0 kHz frequency range) or equivalent, along with consumable supplies including 10 bags of Sanibel 3-5mm flanged ear tips, five bags of AccuScreen 3.7mm ear tips, 10 bags of AccuScreen 4.5mm ear tips, and three replacement Maico EroScan DPOAE probe cords. Vendors must also provide an estimated annual equipment calibration cost for one unit and include shipping expenses in their proposals. The resulting award will be a single purchase order contract with a one-year term, and the selected vendor must guarantee all pricing for the full contract duration. Evaluation will be conducted on a 1,000-point scale comprising four categories: Equipment Features (250 points), Ability to Meet Scope of Work and Delivery Deadline (250 points), Customer Service (200 points), and Cost (300 points, representing 30 percent of total scoring), with a minimum technical score threshold of 420 points (60 percent) required to advance to cost evaluation. The proposal due date is May 1, 2026, with equipment delivery required no later than June 12, 2026. All vendor questions must be submitted through the U3P portal during the specified question and answer period, and responses must be submitted electronically by the closing date specified in U3P.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications are mentioned in the solicitation documents. Vendors must demonstrate the ability to provide services in the State of Utah, comply with anti-boycott statutes, confirm non-use of forced labor, and meet specified technology security requirements including FedRAMP or GovRAMP compliance for products handling state data. All vendors must obtain and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, along with workers' compensation insurance and commercial automobile liability insurance if vehicles are used. Cost proposals must not be designated as confidential and will be considered public information; the lowest-cost vendor will receive 100 percent of cost points with other vendors receiving proportional points based on cost comparison. The maximum budget allocation for this procurement is $28,000, with the sample evaluation scoresheet indicating a reference cost of $11,610.00. The State reserves the right to conduct discussions with reasonably susceptible vendors, request best and final offers, require product samples at vendor expense, and conduct background checks prior to award.