Backflow prevention equipment and installation

The West Virginia Department of Health and Human Resources, specifically William R. Sharpe Jr. Hospital in Weston, Lewis County, is seeking a one-time procurement for backflow prevention equipment and installation. The solicitation requires the purchase and installation of one 4" Watts LF909 Series Reduced Pressure Zone Assembly backflow prevention device to be installed on the main water line in the facility's pump house. The device must be lead-free, feature a stainless steel seat, function as a double-check valve, and accommodate vertical and horizontal installation. Vendors must complete installation within 30 days of receiving the purchase order, including a bypass line and drain, in full compliance with WV American Water regulations and manufacturer recommendations. The procurement requires vendors to be registered with the WV Secretary of State's Office and adhere to American Water Works Association (AWWA) and American Society of Sanitary Engineers (ASSE) standards. A mandatory pre-bid meeting was held on May 20, 2025, at 9:00 AM, with final questions due by May 27, 2025, at 12:00 PM. Bid submissions are due on June 3, 2025, at 1:30 PM, with the contract to be awarded to the vendor providing the lowest total bid for equipment and installation.

The solicitation includes several mandatory requirements and restrictions for potential vendors, including provision of a performance bond and labor/material payment bond for 100% of the contract value. Vendors must obtain a West Virginia Contractor's License and execute a drug-free workplace affidavit. Insurance requirements are substantial, mandating $1,000,000 in Commercial General Liability and Automobile Liability coverage. The procurement may be partially or wholly funded with federal funds, which introduces additional compliance requirements outlined in the Federal Funds Addendum. While no specific incumbent vendor is mentioned, the solicitation emphasizes potential preferences for domestic steel products and West Virginia resident vendors. The project includes a 12-month warranty on labor and requires vendor coordination with WV American Water for inspections. Although no explicit budget range is provided, the solicitation is structured as a single-unit procurement with comprehensive installation services, suggesting a targeted, specific scope of work for the hospital's backflow prevention system upgrade.