Auto Body Repair - Medium and Heavy Duty Trucks

The City of Madison, Wisconsin Finance Department, Purchasing Services is seeking auto body repair services for medium and heavy duty trucks through a Request for Quotation (RFQ). The procurement targets vendors capable of providing comprehensive repair services including sheet metal, mechanical/electrical, frame, and refinish work for municipal fleet vehicles. Specifically, the City anticipates servicing approximately 1 to 10 vehicles per month, with a requirement that vendors be located within a twenty-mile radius of Madison. Bidders must submit detailed hourly labor costs for each service category and provide a discount percentage for parts, with all pricing to be delivered prices including shipping charges. The evaluation criteria will consider multiple factors such as cost, quality and workmanship, warranty, delivery, past performance, and service capability. The RFQ was released on October 17, 2018, with responses due by October 24, 2018, at 2:00 PM CST. Potential vendors can submit quotations via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948.

The City of Madison has implemented a local vendor preference policy that grants scoring preference to local suppliers registered as of the bid due date, which may provide an advantage to local businesses. Bidders are required to complete and submit Forms A (Price Proposal) and B (Bidder Information) with their responses. The contract period is anticipated to cover 2019 through 2021, with the intention of establishing pricing for auto body repair services. Technical questions can be directed to Randy Koch at (608) 246-4542, while questions about instructions and terms should be addressed to Buyer Brian Pittelli at (608) 267-4969. Quotes submitted will remain valid for 90 days following the due date, and the award will be made to the most advantageous bidder based on the comprehensive evaluation criteria. While specific budget ranges were not explicitly stated, the scope suggests a municipal fleet maintenance contract with potential recurring annual value based on the estimated 1 to 10 vehicles serviced monthly.