Auto Body Repair - Cars and Light Trucks

The City of Madison Finance Department, Purchasing Services, is seeking quotations for comprehensive auto body repair services for cars and light trucks through Request for Quotation (RFQ #4745-0-2018-BP). The procurement aims to establish pricing agreements for a three-year period from 2019 through 2021, with an anticipated service volume of 1 to 10 vehicles per month. Vendors must be located within a twenty-mile radius of Madison and provide services across four primary categories: sheet metal, mechanical/electrical, frame, and refinish work. Quotations must be submitted via email to bids@cityofmadison.com, mail, or fax by October 24, 2018, at 2:00 PM CST. Pricing must be detailed on Form A, including hourly labor rates for each service category and a percentage discount on parts, with all prices being delivered prices including shipping charges. The City will evaluate proposals based on multiple criteria, including cost, quality and workmanship, past performance, service reputation, and service capability. The award will be made to the most advantageous responsive and responsible bidder, with the City reserving the right to award partial orders and prohibit quote withdrawal for 90 days after the due date.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the City has adopted a local vendor preference policy that offers scoring preference to suppliers registered with the City as of the bid due date. No incumbent vendors or current contractors are identified in the documentation. The procurement appears to be open to qualified auto body repair businesses meeting the geographic and service requirements. While specific budget ranges are not detailed, the anticipated service volume of 1 to 10 vehicles per month suggests a potentially moderate-scale contract. Vendors must comply with City of Madison Standard Terms and Conditions and the Purchase of Services Contract. The three-year contract period indicates the City's intention to establish a stable, long-term relationship with a reliable auto body repair service provider capable of meeting the Fleet agency's operational needs.