Auto Body Repair - Cars and Light Trucks

The City of Madison, Wisconsin Finance Department Purchasing Services has issued a Request for Quotation (RFQ) for auto body repair services for cars and light trucks through its Fleet division. The procurement seeks a vendor capable of providing comprehensive repair services including sheet metal, mechanical/electrical, frame, and refinish services for approximately 1 to 10 vehicles per month. Qualified vendors must be located within a 20-mile radius of Madison and submit hourly labor costs for each service category for the contract years 2019, 2020, and 2021. Bidders are required to provide a discount percentage for parts and deliver all pricing inclusive of shipping charges, FOB Madison. The evaluation criteria will consider multiple factors including cost, quality/workmanship, warranty, delivery, past performance, and service reputation. The RFQ was released on September 19, 2018, with a submission deadline of October 3, 2018, at 2:00 PM CST, with quotes to be submitted via email to bids@cityofmadison.com, mail, or fax. Quotes may not be withdrawn for 90 days following the due date.

The procurement includes a local vendor preference purchasing policy that provides scoring preference to registered local vendors as of the bid due date. Substitutes are permitted if accompanied by manufacturer specifications and product literature, with the City retaining final determination of equivalency. The RFQ allows for partial orders and anticipates establishing a contract for auto body repair services covering the period from 2019 through 2021. While specific budget ranges are not explicitly detailed, the procurement suggests a potential volume of 1 to 10 vehicles per month requiring repair services. The City will make an award to the most responsive and responsible bidder whose proposal is most advantageous, considering the comprehensive evaluation criteria. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the RFQ documentation.