Audio Visual Hardware & Installation

Clackamas County is seeking an Audio Visual (AV) Contractor through a Request for Proposals (RFP) for the CIS Collaboration Center Project, located in Wilsonville, Oregon. The procurement focuses on comprehensive AV hardware procurement, programming, installation, and testing for a new 15,750 square foot single-story office building. Specific deliverables include installing various AV equipment such as cameras, soundbars, microphones, control panels, and related technology for conference rooms, collaboration spaces, and a member training room. Key project objectives involve creating AV systems that can function independently when spaces are divided, support Bring Your Own Meeting (BYOM) capabilities, offer wireless microphone options, and enable automated camera tracking. The RFP requires proposers to provide detailed pricing options, integration recommendations, and demonstrate technical expertise in AV system implementation. Proposal submissions are due on September 3, 2024, at 5:00 p.m. PT, with an anticipated 12-month contract term. Evaluation criteria will include proposer qualifications, experience, responsiveness, references, availability, and overall cost.

The RFP documentation does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. The project will require integration with some client-furnished equipment, indicating a collaborative implementation approach. While no incumbent vendor is directly mentioned, the RFP suggests a comprehensive replacement of existing AV infrastructure. The construction schedule indicates the project will span from March 29, 2024, to August 28, 2025, with a notice to proceed date of July 5, 2024, and substantial completion targeted for July 30, 2025. No specific budget range or award value is explicitly stated in the provided documents. Proposers will need to provide detailed pricing for the AV equipment, installation, programming, and testing services, with the expectation of a comprehensive, turnkey AV solution for the new Collaboration Center.