Bid Tab Summary for Clackamas County Audio Visual Hardware & Installation RFP

This bid tabulation document supports Clackamas County's Request for Proposals for an Audio Visual Contractor to complete the CIS Collaboration Center Project in Wilsonville, Oregon. The project encompasses comprehensive AV hardware procurement, programming, installation, and testing for a new 15,750 square foot single-story office building. Deliverables include installation of cameras, soundbars, microphones, control panels, and related technology across conference rooms, collaboration spaces, and a member training room. The AV systems must function independently when spaces are divided, support Bring Your Own Meeting capabilities, offer wireless microphone options, and enable automated camera tracking. Proposal submissions were due on September 3, 2024, at 5:00 p.m. PT. The contract term is anticipated to be 12 months, with the overall construction schedule spanning from March 29, 2024, to August 28, 2025, including a notice to proceed date of July 5, 2024, and substantial completion targeted for July 30, 2025.

The RFP requires proposers to provide detailed pricing options and integration recommendations demonstrating technical expertise in AV system implementation. Evaluation criteria include proposer qualifications, experience, responsiveness, references, availability, and overall cost. No explicit set-aside designations or restrictions for disadvantaged business enterprises are specified in the RFP documentation. The project requires integration with some client-furnished equipment, indicating a collaborative implementation approach. No specific budget range or award value is explicitly stated, and no incumbent vendor is directly mentioned. Proposers must submit comprehensive, turnkey AV solutions with pricing for equipment, installation, programming, and testing services.