Audio & Visual Equipment/Installation Services

The Florida Department of Administrative Hearings (DOAH) is issuing an Invitation to Negotiate (ITN) for Audio & Visual Equipment Installation Services to outfit its new leased headquarters facility in Tallahassee, Leon County. DOAH seeks to establish a purchase order or contract with a responsive, responsible, and qualified vendor to provide and install audio/visual equipment in four hearing rooms, two conference rooms, and one meeting space. The scope of work includes requirements for monitors, projectors, podiums, sound systems, microphones, cameras, internet connectivity, and security systems. Respondents may propose optional items such as podiums and silent panic buttons. Key dates include a mandatory site visit on August 16, 2023, a deadline for written questions on August 22, 2023, and written replies due by October 18, 2023. The anticipated evaluation phase is scheduled for October 23 to November 21, 2023, followed by negotiations from November 27 to December 20, 2023, and a contract award on January 5, 2024.

The ITN is an open competitive solicitation, and no set-aside designations or restrictions on the types of organizations that can respond are mentioned. The contract will be awarded to a single vendor, but details on the incumbent, pricing terms, funding requirements or sources, and estimated contract value are not provided. Respondents must be registered and licensed in the state of Florida, and collaboration with the building's electrical contractor is expected.