ATEC Project Commissioning Services

Hudson Valley Community College (HVCC) is soliciting proposals through a Request for Proposals (RFP) for commissioning services related to the Applied Technologies Education Center (ATEC) Project, a capital construction initiative funded by an EDA Award (Number ED23PHI0G0159) located in Troy, New York. The procurement seeks qualified commissioning firms to provide ongoing commissioning activities throughout the project duration, including observation and documentation of systems testing for mechanical, electrical, plumbing (MEP) systems, fire protection systems, HVAC systems, and Building Automation Systems as outlined in commissioning specifications 01 91 13, 01 91 14, and 23 08 00, excluding building envelope commissioning which the general contractor will perform. Proposals must include detailed daily rates for all staff positions covering regular hours, overtime, and shift differentials, as well as a total estimated project cost. Responding firms must submit comprehensive proposals by Monday, May 18, 2026, at 2:00 PM via the Bonfire Portal, mail, or hand delivery to Tabitha D'Attilio, Director of Business Services & Procurement, at HVCC Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180, with RFP opening scheduled for 2:15 PM the same day. Required proposal components include company history and ownership structure, firm capacity with professional staff qualifications, relevant project experience from the past five years with specific project details, proposed project team credentials, and comprehensive insurance documentation. The successful respondent will be notified within 30 working days after RFP opening, with a Purchase Order anticipated by June 1, 2026. Evaluation criteria emphasize contractor experience with educational institution projects, professional qualifications of proposed staff, relevant commissioning experience, and insurance compliance.

While the RFP does not establish specific set-asides or restrictions limiting response to particular business categories, Hudson Valley Community College's founding documentation references an overall Minority and Women-Owned Business Enterprises (MWBE) participation goal of 10 percent (5 percent Minority-Owned and 5 percent Women-Owned) from the related construction phase, which may inform evaluation preferences. All responding firms must maintain substantial insurance coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000, Umbrella Excess Liability of $5,000,000 with $10,000 retention, and statutory Worker's Compensation coverage, with HVCC, Turner Construction Company (designated Construction Manager), and JMZ Architects and Planners, P.C. named as additional insureds on a primary and non-contributory basis. No performance bond or labor and material bond is required unless waived by HVCC, though firms must comply with New York State prevailing wage requirements under Section 220 of the New York State Labor Law. The commissioning services will integrate with the existing Building Automation System utilizing Johnson Controls Metasys platform with BACnet protocol, requiring vendor familiarity with these systems. No specific budget range or award value is stated in the RFP; however, the project schedule indicates commissioning activities commencing May 14, 2026, and extending through July 23, 2027, suggesting a multi-month engagement requiring dedicated staff resources across multiple building system categories.