As-Needed Motor Pool Repair and Maintenance for Austin State Supported Living Center

The Texas Health and Human Services Commission, Procurement and Contracting Services Division, is requesting bids for as-needed motor pool repair and maintenance services for the Austin State Supported Living Center, with responses due August 3, 2026 at 10:30 AM Central Time. The questions deadline is July 23, 2026.

The scope encompasses comprehensive automotive repair and maintenance for a fleet of 61 vehicles (Dodge, Ford, and Chevy makes), including engine diagnostics and repairs, transmission work, HVAC systems, brakes, electrical and emission-control systems, steering and suspension repairs, and wrecker services. The contractor must provide written estimates within 72 hours of vehicle arrival and begin repairs within 48 hours of estimate approval. Services are performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response time to standard requests and one-hour response time to emergencies.

All contractor personnel must hold current ASE (Automotive Service Excellence) certification and possess a minimum of two years' relevant experience. Comprehensive insurance requirements include workers' compensation, commercial general liability ($1 million per occurrence), commercial automobile liability ($1 million combined single limit), professional liability ($1 million), and umbrella liability ($1 million). All personnel must pass statewide criminal and sex offender background checks prior to arriving on state property.

The initial contract runs September 1, 2026 through August 31, 2027, with one optional one-year extension available at HHS's sole discretion. Historical spend for similar services totaled $36,017.84 for the period September 1, 2024 through August 31, 2025, provided as a guideline only. Pricing must be submitted as firm, fixed prices on Exhibit C covering all labor, equipment, materials, and supplies; price adjustments are permitted only at HHS's discretion based on CPI-W or CPI-U indices or federal minimum wage increases.

Bidders must submit minimum three verifiable references for similar contracts completed within the last two years and complete the Bidder Reference and Contractor Qualifications Form (Exhibit D). The PCS office for in-person submissions is located at 1100 W. 49th Street, Austin, Texas, operating 8 a.m. to 5 p.m. Monday through Friday. The HHS Online Bid Room is optional; bidders may alternatively submit through methods specified in the solicitation package. Responses to questions will be posted July 28, 2026. Anticipated contract start is September 1, 2026.