As-Needed HVAC Repair Services

The County of Santa Clara Procurement Department accepting electronic bids PRIOR to 3:00 PM PT on February 25, 2026, for As-Needed HVAC Repair Services, in accordance with the Bid Documents on file for the Work in the Procurement Department. This is a Public Work and will require Prevailing Wages to be paid. THE WORK This Solicitation ITB-PRC-FY26-0532 seeks As-Needed HVAC Repair Services for four (4) separate Lots. Each Lot shall be separately evaluated and awarded to the Lowest Responsive Bidder for that specific Lot. In the event a bidder is the Lowest Responsive Bidder for multiple Lots, the County may, in its discretion, execute one contract with said bidder for multiple Lots, or separate contracts for each Lot. The Lots consist of the following scope of work for the following County Departments: Lot 1: As-Needed HVAC Repair Services for Facilities and Fleet Department (FAF) Lot 2: As-Needed HVAC Repair Services for County of Santa Clara Health System (CSCHS) Lot 3: As-Needed HVAC Repair Services for Parks and Recreation Department (PRK) Lot 4: As-Needed HVAC Repair Services for Roads and Airports Department (RDA) Bidding on Lots: Bidders are not required to bid on all Lots and may choose to bid on one or more Lots, at their discretion. If a Bidder chooses to bid on multiple Lots, a separate Bid must be submitted for each Lot, as detailed below. Bidders must provide pricing for all items within each Lot for which they are submitting a Bid to be deemed responsive for that Lot. Separate Bids Required: If a Bidder bids on multiple Lots, the Bidder must submit a separate, complete Bid for each individual Lot as detailed below. The Owner reserves the right to reject any or all bids and to waive any non-material informality or irregularity in the Bids or the bidding procedures. BID SUBMITTAL Bids must be submitted through Binddingo. ITB-PRC-FY26-0532, HVAC and Refrigeration Systems Due: February 25, 2026, PRIOR to 3:00 PM PT. The Contractor is responsible for uploading the bid to Binddingo and ensuring that the original BID BOND is received in-office by the due date indicated above. BIDDER'S SECURITYA. Each bid for each Lot for which a bid is being submitted must be accompanied by cash, a certified or cashier's check, or a bond in the sum of not less than 10% of the total aggregate of the bid price, including all additive bid items. B. The check or bond must be made payable to "The County of Santa Clara." C. When submitting a bond, a complete, executed original bid bond is required for a bid to be responsive. Bonds must be on Bidders Security Bond form provided in the Bid Response Package. Bonds require notarization, wet ink signature from the principal and surety, and power of attorney. Bonds must include a wet ink surety seal or embossed stamp on the Bidders Security Bond form and the power of attorney from the surety. Failure to provide a complete, executed original bid bond prior to the bid deadline, shall constitute a Non- Responsive Bid.BID BOND: The original bid bond shall be mailed/delivered and address to: County of Santa Clara - Procurement Department Attn: MINOR PUBLIC WORKS; Jayson Mampusti; Procurement Officer 130 W. Tasman Drive, First Floor, San Jose, CA 95134 For ORIGINAL Bid Bond drop, please call 408-491-7407 when you arrive at the front lobby. For ORIGINAL Bid Bond mailed through a 3rd party carrier (FedEx, UPS, USPS), please email tracking number to the Procurement Officer Jayson Mampusti at jayso.mampusti@prc.sccgov.org prior to bid due date. CONTRACTOR'S LICENSING REQUIREMENT The Contractor must posses a C-20- Warm-Air Heating, Ventilating and Air-Conditioning Contractor and C-38 - Refrigeration Contractor. Contractor's License issued by the Contractor's State License Board at the time bid is submitted, per Business and Professions Code section 7028.15. BID OPENING The opening of bids be made available to the public via video teleconference on Due date at 3:00 PM PT:Microsoft TeamsJoin the meeting nowMeeting ID: 235 580 122 028 04Passcode: KY7FF6TShttps://teams.microsoft.com/l/meetup-join/19%3ameeting_NjkzNmQ2MjEtYmEyOC00M2JjLTkzYWQtMWJlNDhkYjUzMDMw%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22d536a13b-c1cc-4fa3-a3ec-bf037024f049%22%7dDial in by phone+1 408-791-0743,,262911270# United States, San JoseFind a local numberPhone conference ID: 262 911 270#