Solicitation_Document.pdf

This is a Solicitation Document for the County of Santa Clara Procurement Department seeking As-Needed HVAC Repair Services through Invitation to Bid (ITB-PRC-FY26-0532). The solicitation is divided into four separate lots, each serving different County departments: Lot 1 for the Facilities and Fleet Department (FAF), Lot 2 for the County of Santa Clara Health System (CSCHS), Lot 3 for the Parks and Recreation Department (PRK), and Lot 4 for the Roads and Airports Department (RDA). Bidders are not required to bid on all lots and may select one or more lots at their discretion; however, if bidding on multiple lots, a separate and complete bid must be submitted for each lot. Each lot will be independently evaluated and awarded to the lowest responsive bidder for that specific lot, though the County reserves the right to execute either one contract with a single bidder for multiple lots or separate contracts for each lot if the same bidder is deemed lowest responsive for multiple lots. Electronic bids must be submitted through Binddingo prior to 3:00 PM Pacific Time on February 25, 2026. Bidders must provide pricing for all items within each lot for which they submit a bid to be considered responsive.

This is a Public Work project requiring prevailing wages to be paid. Bidders must be responsive and qualified to perform HVAC repair services for the specific lot(s) for which they are submitting bids. The County reserves the right to reject any or all bids and to waive any non-material informality or irregularity in the bids or bidding procedures. No specific information regarding pricing structures, set-asides, incumbent contractors, funding amounts, or contract term and renewal options is detailed in the available solicitation excerpt.