As Needed Auto Repair Austin State Supported Living Center

The Texas Health and Human Services Commission is soliciting competitive bids for as-needed auto repair services at Austin State Supported Living Center, with responses due July 30, 2026, at 10:30 a.m. Central Time. Both HHSC and the Department of State Health Services are authorized to utilize any resulting contract.

The scope covers maintenance and repair of vehicles operated by the Center, including front-end components, air conditioning and heating systems, drivelines, vehicle computers, sensors, electrical components, diesel engine parts, engine cooling systems, tire services, and wheelchair lift maintenance. All services must be performed at the contractor's facility within a 25-mile radius of Austin State Supported Living Center. The contractor must respond to service calls within four hours during regular business hours (Monday–Friday, 8 a.m. to 5 p.m. Central Time) and within one hour for declared emergencies. Vehicle pickup and drop-off are available by mutual agreement.

Bidders must demonstrate a minimum of five years of relevant experience. Assigned technicians must hold ASE Master certification and at least three years of relevant experience. Contractors must provide three verifiable references for similar services within the last two years and submit background checks on all personnel prior to work commencement. The contractor must maintain comprehensive insurance coverage throughout the contract term, including Workers' Compensation, Commercial General Liability, Commercial Automobile Liability, Professional Liability, and Umbrella Liability, each at $1 million per occurrence.

Pricing must be submitted as firm, fixed rates on the provided Pricing Sheet (Exhibit C), including hourly labor rates, parts markup percentages, and per-trip vehicle pickup or drop-off costs. All labor and parts carry warranties of at least twelve months or 12,000 miles from completion. Historical spending for similar services was $35,000 for the twelve-month period ending August 31, 2025, provided as a guideline only.

The initial contract term runs September 1, 2026, through August 31, 2030, with one optional one-year extension at the sole discretion of HHSC. Price adjustments may be permitted using the Consumer Price Index formula, subject to HHSC approval. Questions and clarifications deadline was July 15, 2026, with responses posted July 21, 2026. Responses may be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by USB drive hand delivery or overnight mail to the Procurement and Contracting Services office at 1100 W. 49th Street, Austin, Texas.