Armored Car Service (REBID)

The City of Gainesville, Florida (located within Alachua County) is soliciting proposals for Armored Car Services through Bid Number FADM-250023, a rebid opportunity released on January 28, 2025. The solicitation seeks a qualified armored car service contractor to provide bank deposit pickup and delivery services from multiple city locations to specified banks or cash collection centers multiple times per week. Services will be provided at ten primary locations including City Hall, Thomas Center, Police Department Records Division, Regional Transit System facilities, Ironwood Golf Course, Parks Administration, Building Department, and the City's contracted bank, with pickup frequency ranging from once to three times weekly depending on location. The contractor must handle primarily paper currency with some locations requiring bulk coinage handling, and all unit pricing must include forms, receipts, transportation, fuel, administrative expenses, and same-day deposit delivery. Bidders must hold an active Florida armored car service license and obtain necessary certifications from Truist Bank. The contract will be awarded for an initial three-year term with two optional one-year extensions, with an estimated commencement date of April 1, 2025. Proposals must be submitted through the City's OpenGov eProcurement Portal by February 27, 2025 at 3:00 p.m., with a question submission deadline of February 19, 2025 and answers to be posted by February 24, 2025. Required proposal documents include a Respondent Verification Form, Drug-Free Workplace Certification, E-Verify compliance form, references, and an Anti-Human Trafficking Affidavit.

The City offers a local business preference of five percent of evaluation points for vendors holding a valid business tax receipt issued at least six months prior to the bid date with a physical address within City limits. All respondents must comply with living wage requirements under City Ordinance, with rates updated annually, and must demonstrate compliance with E-Verify procedures, anti-discrimination provisions, and Florida's public records law. The previous contract, executed January 1, 2017 and amended through December 31, 2019, was held by Certified Armored Car Service, Inc., with an annual contract value of $57,180.00 under that agreement. Bidders must submit cost per pickup pricing for each of the ten primary locations on the required Pricing Page, as well as separate pricing for optional service categories including weekend pickups, holiday service, supplemental pickups, and return trips from banks to city locations. The City reserves the right to add, delete, or modify service locations and adjust contract pricing through mutual agreement with the contractor based on the City's evolving needs. The City retains the discretionary right to reject any or all proposals, cancel the solicitation, waive irregularities, and conduct background investigations of bidders.