Appliance Insp-Mnt J0140 Spfld

The State of Illinois, acting through Central Management Services (CMS), is soliciting bids for preventative maintenance, inspection, and repair services for kitchen appliances at the Illinois Governor's Mansion located at 410 East Jackson Street, Springfield, with proposals due September 2, 2026 and a mandatory pre-bid walkthrough on August 25, 2026 at 10:00 a.m. This is a small business set-aside procurement.

The scope covers routine and emergency repair and inspection of refrigerators, walk-in freezers, walk-in coolers, ice machines, dishwashers, convection ovens, ranges, broilers, deep fryers, and related appliances. The vendor must respond to routine inspection and repair requests within eight hours of notification and to emergency service requests within one hour, with all work performed during normal working hours unless otherwise scheduled. A detailed appliance inventory listing is provided as Attachment A. The vendor shall submit summary reports of all maintenance and inspection activities within five business days of completion and must obtain a CMS job work authorization order or purchase order before commencing billable work. Written estimates and proposals are required for repairs or replacements exceeding $500. Replacement parts may be new or reconditioned at the Facility Manager's discretion.

The initial contract term is two years from execution, with a maximum total term not to exceed ten years including renewals. Contract pricing is estimated rather than firm, with the total maximum payment amount to be determined by the State prior to execution. All materials shall be provided at the vendor's cost.

Prevailing wage requirements apply. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Worker's Compensation Insurance as required by law. Attendance at the mandatory pre-bid walkthrough is required; bidders who do not attend will have their bids deemed non-responsive. Contact Ryan Marucco at (217) 720-6516 for additional information. BidBuy Reference Number: 26-416CMS-BOPM4-B-53514.