Annual Load Bank Testing and Preventative Maintenance at Wyoming State Penitentiary

The Wyoming Department of Corrections (WDOC) is seeking bids for annual load bank testing and preventative maintenance of emergency generators and switch gear at the Wyoming State Penitentiary through Invitation for Bid (IFB) Number 0262-K. The procurement covers comprehensive services for five specific emergency generators (Generac and Cummins models), including switch gear testing, preventative maintenance according to National Fire Protection Association (NFPA) standards, and comprehensive battery inspections. Bidders must submit pricing for potential contract durations of one, two, three, and four years, with the initial contract period extending through June 30, 2027. All bid responses must be uploaded through the Public Purchase online bidding system no later than 2:00:00 p.m. Mountain Time on June 17, 2025, with questions regarding the solicitation required to be submitted by 2:00 p.m. on June 10, 2025. Potential bidders are advised to carefully review all documentation and follow the detailed submission guidelines provided by the Wyoming Procurement Office, with incomplete or late submissions being deemed non-responsive and eliminated from consideration.

The solicitation appears to have no specific set-aside designations or restrictions on respondent types, though bidders will be subject to background checks and must meet insurance requirements. Awarded contractors and their employees will need to pass background screenings, and the contract includes provisions that each payment obligation is contingent upon government fund availability. The WDOC reserves the right to make multiple or no bid awards based on state interests, providing significant flexibility in the procurement process. No specific budget range or award value is explicitly stated in the documentation, though bidders must include all delivery fees and surcharges within their pricing. The procurement emphasizes selecting the most responsive and responsible bidder, with potential for contract negotiation and the possibility of extending the agreement up to four years total. The contract terms indicate that while a purchase order may be issued, there is no guarantee of required goods or services, giving the WDOC substantial discretion in future procurement decisions.