0262-K.pdf

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

June 3, 2025 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase

On-Line Bidding System on this form, until 2:00 p.m. Mountain Time, on June 17, 2025 delivered to Rawlins, Wyoming. TRANSPORTATION CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming Department of Corrections [WDOC]) Bid Number: 0262-K

The WDOC is requesting bids for annual load bank testing and preventative maintenance on emergency generators and switch gear to satisfy code requirements. This request anticipates the following services for two (2) years (through June

30, 2027) for the Wyoming State Penitentiary (WSP), located at 2900 S. Higley Boulevard, Rawlins, Wyoming, as specified below.

Specifications:

• Load bank of five (5) emergency generators

• Generac 4777960100

• Generac 1931070200

• Generac MD1000

• Cummins DQAD-5747122

• Generac SD175

• Bid Test all switch gear,

• Perform preventative maintenance as needed per National Fire Protection Association (NFPA),

• Inspect all batteries, and

• Include all delivery fees, surcharges, etc. in bid price.

Duration Options – please quote annual prices below for each contract duration option:

• One (1) year Total: $_______________

• Two (2) year Total: $_______________

• Three (3) year Total: $_______________

• Four (4) year Total: $_______________

Notes:

The WDOC reserves the right to make multiple or no bid awards if deemed to be in the best interest of the state.

Awarded bidder and employees are subject to background checks, and will be required to provide proper insurance coverage and paperwork as required in the formal contract.

Any resulting purchase order is not a guarantee that goods or services will be required or purchased, and the WDOC will not be obligated to make any purchase should it be deemed that goods or services are no longer required.

Purchase Order Period: Upon purchase order signature through June 30, 2027.

The awarded bidder(s) and the WDOC agree that any formal purchase order(s) resulting from this bid may be extended under mutually agreeable terms and conditions, with the mutual approval of the awarded bidder(s) and WDOC, for a period of two (2) additional years. This option to extend any formal purchase order(s) an additional two (2) year period shall not exceed a total of four (4) years.

Each payment obligation of the WDOC is conditioned upon the availability of government funds, which are appropriated or allocated for the payment of this obligation. If funds are not allocated and available for the continuance of the services performed by the awarded bidder(s), the agreement may be terminated by the WDOC at the end of the period for which the funds are available.

Questions: Shall be submitted through Public Purchase by 2:00 p.m., on June 10, 2025. Questions submitted after the deadline may not be considered.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added. However, in construction, remodeling, or improvements to real property, the Contractor is considered the consumer and is responsible for payment of Wyoming Sales or Use Tax to the Department of

Revenue.

(Company Name and Address)

(Company E-Mail Address) (Fax Number) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site.

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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