Annual Contract for Portable Toilets (Parks & Recreation Department)

The City of Lewisville is accepting competitive sealed bids for an annual portable toilet services contract for the Parks & Recreation Department, with a posting date of February 6, 2026, and a bid submission deadline of February 20, 2026. The solicitation seeks to establish two contracts—one primary vendor and one secondary vendor—to provide year-round portable toilet services at select parks on a per-month, per-unit basis, with pricing required on both regular monthly services and miscellaneous as-needed units or services. All portable toilet units must be clean, in good condition, and free from graffiti or previous construction site use, with any graffiti removal required at the time of service or unit replacement mandated. The initial contract term is twelve months with an option to extend for up to three additional twelve-month periods subject to mutual agreement between the supplier and the City. Bidders must submit responses through the Bonfire electronic platform or as sealed paper documents to the City of Lewisville Finance Administration at 151 W. Church Street, Lewisville, Texas 75057, with all questions submitted through Bonfire's questions and answers section. Award will be determined based on Texas Local Government Code Chapter 252, using either lowest responsible bid or best value criteria that may consider factors including purchase price, bidder reputation, quality of services, extent to which services meet municipal needs, past relationships with the City, historically underutilized business compliance impact, and life cycle costing. All goods and services must comply with Americans with Disabilities Act requirements and regulations. Bidders must provide at least three vendor references, pricing on an F.O.B. Inside Delivery basis with all delivery and packaging costs included, a ninety-day firm bid guarantee, proof of current City and State of Texas permits within ten business days of award, insurance coverage within ten days of award, and must specify required delivery timeframes.

The solicitation does not establish set-aside designations or restrictions that limit response eligibility to specific organization types or disadvantaged enterprises; however, bidders must comply with state reciprocal contracting requirements under Texas Government Code Section 2252.002, which may provide preferential consideration to Texas resident bidders unless non-resident bids are sufficiently lower. Bidders must execute a non-collusion affidavit, complete conflict of interest questionnaires as required under Texas Local Government Code Chapter 176, verify worker employment eligibility through I-9 forms, and comply with federal, state, and local employment and procurement laws including IRCA, energy company boycott prohibitions, firearm entity non-discrimination provisions, and Iran/Sudan/foreign terrorist organization sanctions screening. Insurance requirements include Commercial General Liability coverage of $500,000 per occurrence and $1,000,000 aggregate, Workers' Compensation at Texas statutory limits with Employer's Liability minimums of $500,000, and Automobile Liability coverage of $500,000 Combined Single Limit, with the City named as an Additional Insured on all policies. The solicitation references a Purchasing Sustainability Statement requiring vendors to demonstrate environmental stewardship by addressing energy consumption reduction, toxicity and emissions reduction, waste reduction, recyclable content, water consumption reduction, and human health impacts, with vendors potentially required to complete environmental assessment questionnaires and provide supporting documentation. No incumbent vendor or current contractor information is specified in the solicitation documents, and no specific award value or budget range is disclosed; however, all pricing must be firm for the entire contract period with no escalating pricing accepted.