2-01 - Specifications 26-35-A.pdf
PDF 131 KB Posted
- Solicitation number
- 26-35-A
- Issued by
- Denton County, Texas
About this file
This is a Request for Bids (RFB) specification document issued by the City of Lewisville, Texas Parks & Recreation Department for annual portable toilet services. The City seeks to establish an annual contract for year-round portable toilet services at select parks, with bids due on February 19, 2026, at 5:00 p.m. The contract term is twelve (12) months with an option to extend up to three (3) additional twelve-month periods, subject to approval by both the supplier and the City. The City intends to award two (2) contracts to establish primary and secondary vendors; the primary vendor will be contacted first for requested services, and if unable to respond or meet lead times, the secondary vendor will be notified. All portable toilet units must be clean and in good condition, with no graffiti or previous use on construction sites. Any graffiti must be removed at the time of service, or the unit must be replaced. Responses should be submitted via Bonfire or as sealed hard copies with one PDF file on a USB flash drive to the City of Lewisville Finance Administration - Purchasing Division, Attn: Janine Carpenter, Senior Buyer, 151 W. Church Street, Lewisville, TX 75057.
Pricing shall be provided on a per-month, per-unit basis for regular services and miscellaneous units or services requested on an as-needed basis, with all prices required to be firm for the entire contract period; no escalating pricing will be accepted. The awarded vendor(s) must obtain a City of Lewisville permit within ten (10) business days of award and maintain current permits with both the City and the State of Texas throughout the contract duration. Insurance must be supplied within ten (10) days of notification of award and approved by the City prior to commencement of work. All goods and services must be compliant with the Americans with Disabilities Act (ADA) and its regulations. The City reserves the right to reject all bids, consider alternatives, waive formalities and irregularities, request additional information or clarifications from bidders, and re-solicit bids. Bidders must guarantee and honor their responses for ninety (90) days or until the City enters a contract, whichever occurs first. All questions must be submitted in writing via Bonfire.
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Text version
CITY OF LEWISVILLE
RFB #26-35-A
Annual Contract for Portable Toilet Services (Parks & Recreation Department)
The City of Lewisville is accepting sealed bids for an annual contract for Portable Toilets for the
Parks & Recreation Department.
SPECIFICATIONS
The City is seeking to establish an annual contract for year-round portable toilet services at select parks. Each Unit must be clean and in good condition. Units with graffiti or that have previously been used on construction sites are not acceptable. Any graffiti must be removed at time of service, or Unit must be changed out if graffiti cannot be removed.
Pricing shall be provided on a per month, per unit basis. This includes pricing for miscellaneous
Units and service as requested by the City on an as-needed basis.
The awarded vendor(s) will be required to obtain a permit with the City of Lewisville within ten
(10) business days of award. Current permits must be maintained with both the City of
Lewisville and the State of Texas through the entirety of the contract. The awarded vendor(s) will also be responsible for ensuring any subcontractors obtain a City permit.
It is the City’s intent to award two (2) contracts to establish a primary and secondary vendor.
The primary vendor will be contacted first to provide the requested chemicals. If the primary vendor is unable to respond, provide the requested quantity of Units, or meet the lead-time as required by the City, the secondary vendor will be notified. If the City is unable to secure the services or units from the secondary vendor, the City reserves the right to secure such goods on the open market.
CONTRACT TERM
The contract term will be twelve (12) months, with an option to extend up to three (3) additional twelve (12) month periods, subject to the approval of the supplier and the City.
PRICES
All prices shall be firm for the entire period of the contract. A vendor will not be awarded a contract based on escalating pricing, even if they take exception to this bid requirement.
INSURANCE
Insurance shall be supplied by the awarded contractor within ten (10) days of notification of award, as detailed in this bid. Insurance must be approved by the City prior to the commencement of work and shall remain in effect throughout the entire duration of this project.
MISCELLANEOUS
All forms requiring either a signature or information to be filled in are to be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and
Conditions is made part of this request for bid through reference herein.
REQUEST FOR BIDS
Bids are to be submitted based on the specifications contained herein. Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.
No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.
The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding bidders for any expense incurred in the preparation of bids in response to this request.
The City reserves the right to reject all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from bidders, or allow corrections of errors or omissions.
Each bidder shall guarantee and honor its response to these specifications for a period of ninety
(90) days, or until the City enters a contract with one of the bidders, whichever occurs first.
The RFB will be available to interested parties on Bonfire or may be picked up in person at the
Purchasing office.
All questions pertaining to this bid must be submitted in writing via Bonfire.
Bids may be uploaded to Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed
RFB consisting of one (1) hard copy and one (1) PDF file on a USB flash drive, clearly marked with the RFB title and date.
https://cityoflewisville.bonfirehub.com/portal/?tab=openOpportunities
RFB: 26-35-A Annual Contract for Portable Toilet Services
DATE: February 19, 2026, 5:00 p.m.
Delivery address:
City of Lewisville
Finance Administration – Purchasing Division
Attn: Janine Carpenter, Senior Buyer
151 W. Church Street
Lewisville, TX 75057
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