ITB Attachments .pdf

PDF 586 KB Posted Jun 9, 2022

Attached to: Annual Calendars
Solicitation number: ER-22-085
Issued by: California

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Written by GovTribe AI · Sep 17, 2026

Summary of City of Long Beach Contract Compliance Documentation

This document package contains bidder requirements and compliance forms for vendors seeking contracts with the City of Long Beach. The package includes multiple attachments establishing mandatory certifications and documentation standards that prospective contractors must submit with their bids or proposals. The attachments include a Debarment, Suspension, Ineligibility and Voluntary Exclusion Certification requiring contractors to certify under penalty of perjury that neither they nor their principals have been debarred, suspended, or declared ineligible by any federal agency within the preceding three years, nor have they been indicted or convicted of fraud-related offenses or had public transactions terminated for cause or default. The Reference List (Attachment B) requires contractors to provide detailed information on up to five previous client projects, including project descriptions, dates, contract terms, and contact information for project managers. Contractors must also submit IRS Form W-9 for tax identification purposes and complete an Equal Benefits Ordinance (EBO) Certification Form confirming compliance with Long Beach Municipal Code section 2.73, which mandates equal benefits provision for employees with spouses and domestic partners.

The documentation package establishes comprehensive insurance requirements (Attachment E) mandating that contractors maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 general aggregate, workers' compensation coverage as required by California Labor Code, and automobile liability insurance of at least $500,000 combined single limit. Insurers must be admitted in California with A (Excellent) rating and FSC V or greater, or non-admitted with A rating and FSC VIII or greater, unless waived by the City's Risk Manager. Contractors must also submit a Secretary of State certification printout from the California Secretary of State website, with exemptions for individual and sole proprietor businesses. The documentation emphasizes indemnification requirements obligating contractors to defend and hold harmless the City and its officials from all claims arising from contractor's breach or negligence, with indemnification provisions surviving contract expiration. Failure to submit proof of insurance within ten calendar days of award notification may result in bid disqualification.

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Other files

File	Type	Posted
NOI to Award ITB ER22-085~2.pdf	PDF	Jun 9, 2022
ITB ER 22-085Printing Delivery of Annual Calendars Final~2.pdf	PDF	Jun 9, 2022

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ATTACHMENT A

Debarment, Suspension, Ineligibility and Voluntary Exclusion Certification

Debarment, Suspension, Ineligibility and Voluntary Exclusion Certification Please read Acceptance of Certification and Instructions for Certification before completing

As a current or potential vendor for the City of Long Beach (City) your firm, through its business relationship with the City, may be the recipient of federal grant funds. As such, the City is required to document that neither your business entity or organization, nor any of your principals are debarred, suspended, ineligible, or have voluntarily been excluded from receiving federal grant funds. Consistent with Executive Order No. 12549 Title 2 CFR Part 18 Subpart C, all potential recipients of federal grant funds are required to comply with the requirements specified below. By submission of proposal/bid/agreement, the undersigned, under penalty of perjury, certifies that the participant, nor any of its principals in the capacity of owner, director, partner, officer, manager, or other person with substantial influence in the development or outcome of a covered transaction, whether or not employed by the participant:

Are not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal department or agency;

Have not, within a three (3) year period preceding this bid/agreement/proposal, been suspended, debarred, voluntarily excluded or declared ineligible by a federal agency;

Do not presently have a proposed debarment proceeding pending;

Have not, within a three (3) year period preceding this bid/agreement/proposal, been indicted or convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct;

Have not, within a three (3) year period preceding this bid/agreement/proposal, had one or more public transactions (Federal, State, or local) terminated for cause or default.

If reorganization, management turnover, or a shift or change of principals’ status occurs, written notice must be submitted within 21 days. Subsequent disclosure of unfavorable information will be subject to thorough review and remedial action. Updated versions of this certification may be requested on a routine basis.

Where the potential prospective recipient of Federal assistance funds is unable to certify to any of the statement in this certification, such prospective participant shall attach an explanation to the applicable bid/agreement/proposal.

Business/Contractor/Agency

Name of Authorized Representative Title of Authorized Representative

Signature of Authorized Representative Date r21411

Acceptance of Certification

1. This bid/agreement/proposal or like document has the potential to be a recipient of Federal funds.

In order to be in compliance with Code of Federal Regulations, the City requires this completed form. By signing and submitting this document, the prospective bidder/proposer is providing the certification and acknowledgement as follows:

2. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.

3. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

4. The potential recipient of Federal assistance funds agrees by submitting this bid/agreement/proposal or like document that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

Instructions for completing the form, Attachment –Debarment Certification

1. The City of Long Beach sometimes receives Federal funding on certain purchases/projects. To ensure that the City is in compliance with Federal regulations we require this form to be completed.

2. The City of Long Beach checks the System for Award Management at www.sam.gov to make sure that Contractors who are awarded City contracts and/or purchase orders are not debarred or suspended. Prospective contractors should perform a search on this website for your company and or persons associated with your business.

3. If your business is in compliance with the conditions in the form, please have the appropriate person complete and sign this form and return with your bid/proposal/agreement.

4. If at any time, your business or persons associated with your business become debarred or suspended, we require that you inform us of this change in status.

5. If there are any exceptions to the certification, please include an attachment. Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility.

For any exception, indicate to whom it applies, initiating agency and dates of action.

6. Note: Providing false information may result in criminal prosecution or administrative sanctions.

If you have any questions on how to complete this form, please contact the Purchasing Division in the City of Long Beach Business Relations Bureau at 562-57-6200

ATTACHMENT B

REFERENCE LIST

Reference Information Form – Attachment B

City of Long Beach Purchasing Division 333 W Ocean Blvd/7th Floor Long Beach CA 90802 Reference Information Form

Client/Contractor Name

Project Manager/Contact Name E-mail Ph. No.

Address

Project Description