AML - Shant Branch Portals

The West Virginia Department of Environmental Protection's Office of Abandoned Mine Lands and Reclamation issued an Agency Request for Quote (ARFQ DEP26-68) for construction and reclamation services at the Shant Branch Portals project located in Nicholas County, West Virginia. The scope of work encompasses 18 line items including mobilization and demobilization, construction layout, quality control, site preparation, access road rehabilitation (120 tons), stabilization fabric (350 square yards), temporary stream crossing, woven belted silt fence (555 linear feet), stabilized construction entrance (50 tons), rock check dam, revegetation (1 acre), riprap-lined channel (255 linear feet), splash pads (3 each), mine seal stone (400 tons), wet mine seals (4 each), 12-inch conveyance pipe (80 linear feet), mine seal backfill, and soda ash briquettes (10 bags). The procurement required a mandatory pre-bid meeting scheduled for February 12, 2026 at 10:00 a.m. Eastern Time at the project site near Cowen, West Virginia, with failure to attend resulting in bid disqualification. Technical questions were due by February 18, 2026 at 4:00 p.m. Eastern Time, and bids closed on March 4, 2026 at 10:30 a.m. Bidders were required to submit bids electronically through the wvOASIS Vendor Self Service platform with pricing structured as unit prices for most items and percentage-based caps for mobilization and demobilization (5 percent of total bid), construction layout (3 percent), quality control (3 percent), and site preparation (3 percent). All bidders were required to submit a 5 percent bid bond with their proposal, and the apparent successful vendor must provide performance and labor/material payment bonds equal to 100 percent of the contract value prior to award.

Vendors responding to this solicitation must maintain commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence, comply with West Virginia's drug-free workplace requirements, and meet local labor market hiring provisions requiring 75 percent of employees from the local market for projects exceeding $500,000. The State of West Virginia is exempt from sales and use taxes, and the project is subject to state preferences for domestic steel, aluminum, and glass products. The procurement structure specifies a one-calendar-year initial contract term with renewal options available for up to three successive one-year periods upon mutual written consent and approval by the Department and Attorney General's office. The Engineer's Estimate for the project is $182,065, providing a budget reference for bidders. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are indicated in the solicitation documents, and no incumbent vendors or current contractors are identified. Contractors must accept payment by electronic funds transfer and P-Card, and pricing is firm for the contract life unless otherwise authorized by the State.