ADDENDUM NO 2 ARFQ DEP26-68 SHANT BRANCH PORTALS.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEP2600000068

1. To publish vendor questions and answers

2. To publish pre-bid sign-in sheet

3. To add additional insured requirements

ARFQ DEP 26*68

Addendum #2 Shant Branch Portals

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on February 12, 2026, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

QUESTIONS AND ANSWERS

Q1. Can 18'' CFS be used in place of Silt Fence?

A1. 18'' CFS is not to be used in place of Silt Fence.

Q2. Since Bat gates are not being utilized , does the work have to be completed between May 31 and August 31 or anytime throughout the year?

A2. Bat gate season does not apply. Mine seals may be completed throughout the year.

Q3. Please define the type stone required for the different locations for project – confirm below:

i. Wet mine seal – non-calcareous stone for mine bulkhead (sandstone)

ii. Ditch Type I channel – grouted riprap -Limestone

iii. Check Dam for Channel - 3” x 6” coarse aggregate - Limestone

iv. Splash pad – 6” x 9” Limestone

v. Access Road – 6” Class I compacted topped with 307 crushed limestone aggregate

vi. STABILIZED CONSTRUCTION ENTRANCE 3” x 6” coarse aggregate –with 1 ?” clean stone cap - Limestone

vii. Temporary Stream Crossing - 3” x 6” coarse aggregate – Limestone

A3. Wet mine seal stone is non-calcareous crushed sandstone for mine bulkhead.

Ditch Type I channel shall be non-grouted riprap consisting of limestone or sandstone per the specifications.

Check Dam stone shall be 3” x 6” riprap consisting of limestone or sandstone.

Splash pad stone shall be as per the channel specifications for riprap.

The access road stone shall be per the specification of #4 stone capped with 1 ½ inch crusher run for a total depth of six inches.

The stabilized construction entrance shall be 3” x 6” stone.

Temporary Stream Crossing stone shall be 3” x 6” limestone or sandstone.

Q4. Temporary Stream Crossing will utilize 3 – 15” HAVI DW ASTM STIB SOLID 20'

ATTACHMENT A

Shant Branch Portals

F2648 WHITE pipes?

A4. Temporary Stream Crossing will be 15 inch HDPE pipes shall consist of corrugated high density polyethylene pipe, such as ADS’s N-12 WT (watertight joint) pipe, Hancor Hi-Q pipe, or approved equal.

Q5. It was stated during the Prebid meeting that material above the portals was not to be disturbed however the drawing P-4 and P-5 shows fill material to be placed with colored contours. Please clarify. If so, can we use the material on site?

A5. The area above the portals were not to be disturbed. Fill material is to be placed as per colored contours above the portals. On site material shall be used from ditch and/or portal excavation.

Q6. On Drawing P-5 it stated Shant Portal #5 & #6, but the plan only shows Portal #5.

Where is Portal #6?

A6. Reference to Portal #6 should be deleted. There is no Portal #6.

Q7. As for the Mine Seal conveyance pipes on drawing D-4 it states two joints (28 feet) which should be two 14 feet pipes per portal connected behind the stone bulkhead??

A7. Mine Seal conveyance pipes on drawing D-4 it states two joints (28 feet) that is two

14 feet pipes per portal connected behind the stone bulkhead.

Q8. Could you verify if filter fabric and compacted clay are required in wet mine seals after bulkhead installation?

A8. No filter fabric or compacted clay are required in wet mine seals after bulkhead installation.

Q9. Can you verify if stone removed from temporary stream crossing, and construction entrances will be left on site or if they need to be removed from site?

A9. Stone removed from temporary stream crossing and construction entrances may be left on site.

Q10. Can 18'' CFS be used in place of Silt Fence?

A10. 18'' CFS is not to be used in place of Silt Fence.

PRE-BID QUESTIONS AND ANSWERS

Q11. Will the temporary stream crossing be removed upon completion?

A11. Yes.

Q12. Does the access road need to be removed? How much grading is involved?

A12. The access road does not need to be removed; however, the WVDOH ditch line at the entrance needs to be reestablished preventing access to the road from the county route. Minimal grading is anticipated on the access road construction. Road is anticipated to be built on existing path.

Q13. Can the less than eight-inch diameter trees and debris be windrowed?

A13. Trees less than eight (8) inches in diameter may be windrowed on site at the outer edge of the site. Timber cutting dates between November 15 and March 31 apply to this project.

Q14. Is the Type I Channel need to be grouted?

A14. Plan sheet D-3; Detail shown as Type I Channel is titled as (Grouted

Riprap). The correct title is (Riprap). No grout is required on the project.

REVISED SPECIFICATIONS

NA

REVISED DRAWINGS

1. Cover and Index Sheet is attached.

CLARIFICATIONS, NOTES, AND CHANGES

1. Contractor will be required to add additional insured for:

H& M Limited Liability 301 Virginia St, Unit 1203 Richmond, VA 23219

(804) 370-3899 herbhhill@gmail.com

Breckinridge Land LLC 631 Rudder Rd Shepherdstown, WV 25543 304-876-2744 breckreg@aol.com

D C Chapman Ventures Inc 50 Stonewall Dr Summersville, WV 26651 304-651-5698 craig@tcowv.com

2. Engineer’s Estimate is $182,065.

PRE-BID SIGN IN SHEETS

*All Revised documents should be attached in the same order. If there is a revised Engineer estimate it needs to be attached separate, we do not provide these to the vendor. Just the amount.

PROJECT AREA

H

AN

C O

C K

BR

O

O

KE

OHIO

PENNSYLVANIA

MARYLAND

JE

FF

ER

SO

NBE

RKE

LE

YMORG

AN

MINERAL

HAMPSHIRE

MARSHALL

WETZEL MONONGALIA

PRESTON

HARDY

GRANT

TAYLOR

MARION

HARRISON

DODDRIDGE

RITCHIE

TYLER

PLEASANTS

WOOD

LEWIS

BARBOUR

TUCKER

PENDLETON

RANDOLPH

UPSHUR

BRAXTON

WIRT

C

AL

H O

U N

ROANE

JACKSON

MASON

WEBSTER

POCAHONTAS

GREENBRIER

NICHOLAS

CLAY

PUTNAM

CABELL

WAYNE

LINCOLN

FAYETTE

KANAWHA

BOONE

LOGAN

RALEIGH

SUMMERS

MERCER

WYOMING

MCDOWELL

KENTUCKY

OHIO

VIR

GIN

IA

GILMER

MONROE

MINGO

NICHOLAS COUNTY, WEST VIRGINIA

LOCATION MAP

INDEX OF SHEETS BID SCHEDULE

SCHEDULE DESCRIPTION

SHEET INDEXI-1

PROJECT AREA

PROJECT AREA

SCALE: 1" = 5000'

N. 38° 26' 32.25" W. 80° 47' 02.80"

VICINITY MAP

SCALE: 1" = 2000'

PROJECT MAP

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5088 Washington Street, West Charleston, WV 25313 Phone: 304-776-7473

Fax: 304-776-6426 www.elrobinsonengineering.com

P.E. 10619ERIC COBERLY 2/17/2026

west virginia department of environmental protection

HAROLD D. WARD, CABINET SECRETARY

SHANT BRANCH PORTALS

DIVISION OF LAND RESTORATION

OFFICE OF ABANDONED MINE LANDS AND RECLAMATION

EXISTING PLAN SHEET SITE 1E-1-E-2

PLAN SHEET SITE 1P-1-P-2

TYPE I CHANNEL PLAN AND PROFILE SHEETP-3

PORTAL PLAN & PROFILE SHEETP-4-P-5

DETAILSD-1-D-4

PROJECT AREA

WVDOH PLAN PROFILE SHEETEX-1-EX-2