Final_ARFQ_0313_DEP2700000001_2_WV_ARFQ_FORM.PDF
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Environmental Protection for the AML - Mcalpin (Lambert) Landslide project. The solicitation, numbered ARFQ 0313 DEP2700000001, encompasses comprehensive landslide remediation and site restoration work at a jobsite in the Fairmont, West Virginia area. The project includes 40 line items covering mobilization and demobilization, construction layout, quality control, site preparation, materials (aggregate stone, fabrics, concrete, bituminous pavement), erosion control measures (silt fence, rolled erosion control products, check dams), drainage infrastructure (HDPE pipe culverts, vegetated channels, riprap channels, inlets), excavation, soil cover, mine dewatering systems (boreholes, tanks, treatment chemicals), and directional drilling components (pilot holes, steel casing, PVC pipe). Item quantities range from single units to 25,300 cubic yards of unclassified excavation. A mandatory pre-bid meeting is scheduled for August 5, 2026, at 2:00 PM, with a technical question deadline of August 19, 2026, at 4:00 PM. All bids must be submitted electronically through wvOASIS Vendor Self Service (VSS) by September 2, 2026, at 10:30 AM. The procurement folder number is 2005994, and inquiries should be directed to Larry T. Workman at (304) 414-1242.
Addendum No. 1 modified the original solicitation to publish DLR Supplemental Specifications that were inadvertently omitted and adjusted the question deadline and bid closing dates. Bidders must provide unit prices for all line items except those designated as lump sum items. Specific cost limitations apply to certain bid components: mobilization and demobilization cannot exceed 10 percent of the total bid amount, construction layout cannot exceed 5 percent, site preparation cannot exceed 10 percent, quality control cannot exceed 3 percent, and administration costs cannot exceed 3 percent. The project involves materials and labor for significant earth movement, drainage system installation, erosion control implementation, and environmental remediation work typical of abandoned mine land (AML) reclamation projects. All bids are subject to the terms and conditions contained in the complete solicitation documents.
779KB PDF 8/13/26 ADDENDUM NO 2 ARFQ DEP27-01 McAlpin (Lambert) Landslide.pdf
This is Addendum No. 2 to an Agency Request for Quote (ARFQ DEP27-01) issued by the West Virginia Department of Environmental Protection, Division of Land Restoration, Office of Abandoned Mine Lands and Reclamation for the McAlpin (Lambert) Landslide project. The solicitation encompasses mine dewatering, horizontal directional drilling (HDD), soil removal and backfilling, access road construction, removal of two Texas Road crossings with culvert installation, channel improvements, underdrain installation, and drainage improvements across multiple properties. The project includes construction of an HDD pad access road, removal of soil mass in the landslide area, installation of a temporary trap during dewatering and HDD operations, and construction of permanent access roads. Dewatering activities require up to four borings (contractor paid only for actual footage installed), with operations ceasing when water levels reach one foot or less above mine floor. The vendor questions deadline is August 19, 2026, at 4:00 PM EST, and the bid opening is scheduled for September 2, 2026, at 10:00 AM. All bids must be submitted electronically through the wvOASIS website. The project completion term is 365 calendar days with a $1,000 per day liquidated damage clause for delays. Tree clearing is restricted between March 31 and November 15, and landowners request no work during Thanksgiving week with advance notice for site visits.
The engineers' opinion of probable construction costs is $4,148,601. Prior to issuance of a Notice to Proceed, the contractor must be designated as "Co-Applicant #1" on the National Pollutant Discharge Elimination System stormwater permit application and shall assume responsibility for associated permit fees and violation fines. All suppliers, materials, proposed mixes, and required submittals must be approved by Potesta & Associates, the design consultant, prior to Notice to Proceed. The project requires compliance with West Virginia Division of Highways Case A-6 traffic control standards and an MM109 Highway Occupancy Permit, which has been obtained. Specific technical requirements include HDD specifications detailed in Section 18 of the specifications, prohibition of boring and jacking methods, and utilization of Rotating Magnetic Ranging System (RMRS) sensors installed in target borings to guide the pilot hole drill head. The design team includes Dave Sharp, PE, Project Manager; Chad Griffith, PE, Senior Engineer; and Claire McDonald, Staff Engineer from Potesta & Associates, with Eric Simpson as Regional Engineer and Justin Haymond as Construction Representative from the Fairmont Abandoned Mine Land office.
2MB PDF 8/13/26 SOLICITATION DOCUMENTS FILE 1_ARFQ_0313_DEP2700000001_1_AML Mcalpin (Lambert) Landslide.pdf
This is a solicitation document issued by the West Virginia Department of Environmental Protection for the AML - McAlpin (Lambert) Landslide Reclamation Project located in Harrison County, West Virginia. The project encompasses comprehensive landslide remediation work including mobilization and demobilization, construction layout, quality control, site preparation, installation of access roads, erosion control measures, drainage systems, excavation, dewatering, and revegetation across approximately 11 acres. The solicitation contains 40 line items with quantities ranging from 2 to 25,300 cubic yards, including materials such as stone aggregates (2,850 tons total), fabric and erosion control products (5,400+ square yards), HDPE pipe culverts (300 linear feet), concrete paving (170 cubic yards), and specialized equipment installations. A mandatory pre-bid meeting is scheduled for August 5, 2026, at 2:00 PM, with failure to attend resulting in automatic bid disqualification. All bids must be submitted electronically through wvOASIS prior to the bid closing date. The contract is structured as a fixed-period construction project with an initial term determined upon receipt of a notice to proceed.
Pricing is firm for the contract duration with unit prices prevailing in cases of bid discrepancies. Mobilization and demobilization cannot exceed 10 percent of the total bid amount, construction layout cannot exceed 5 percent, quality control cannot exceed 3 percent, site preparation cannot exceed 10 percent, and administration costs cannot exceed 3 percent. The project is federally funded through the Office of Abandoned Mine Lands & Reclamation (AML) program, requiring compliance with Davis-Bacon wage rates and OSMRE contractor eligibility requirements via the AVS form. Bidders must submit a 5 percent bid bond, 100 percent performance bond, and 100 percent labor/material payment bond prior to contract award. Commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence is mandatory. The solicitation requires compliance with West Virginia Code provisions including drug-free workplace certification, local labor market hiring requirements (75 percent of employees from the local labor market for projects exceeding $500,000), contractor licensing, and domestic steel product preferences. Additional requirements include subcontractor lists for work exceeding $25,000 and Coal Industry Employee Certification Form submission, with liquidated damages assessed at $1,000 per working day for delays beyond the contract completion period.
19MB PDF 8/13/26 Final_ARFQ_0313_DEP2700000001_1_WV_ARFQ_FORM.PDF
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Environmental Protection for the AML - McAlpin (Lambert) Landslide Reclamation Project located in Harrison County, West Virginia. The project encompasses comprehensive landslide remediation and site stabilization work, including mobilization and demobilization, construction layout, quality control, site preparation, access road stone (1,500 tons), gravel drive rehabilitation stone (950 tons), stabilization stone (400 tons), separation fabric (4,900 square yards), stabilization fabric (500 square yards), concrete paving (170 cubic yards), bituminous pavement (135 square yards), erosion control measures including super silt fence (3,200 linear feet) and rolled erosion control products (6,800 square yards), revegetation (11 acres), HDPE pipe culverts in multiple sizes totaling 300 linear feet, underdrain systems (350 linear feet), vegetated and riprap VEE channels totaling approximately 3,165 linear feet, unclassified excavation (25,300 cubic yards), soil cover (11 acres), and mine dewatering infrastructure. A mandatory pre-bid meeting is scheduled for August 5, 2026 at 2:00 PM, with technical questions due by August 12, 2026 at 4:00 PM. Bids must be submitted electronically through wvOASIS Vendor Self Service (VSS) by August 19, 2026 at 10:30 AM. The solicitation number is ARFQ 0313 DEP2700000001.
Bidders must submit unit prices for each line item to enable cost calculation across the 40 separate work items specified in the scope. Key cost components include mobilization and demobilization (cannot exceed 10% of total bid), construction layout (cannot exceed 5%), quality control (cannot exceed 3%), site preparation (cannot exceed 10%), and administration costs (cannot exceed 3%). Additional items include mine dewatering equipment and materials, soda ash briquettes (500 units), floc logs (30 units), polyethylene tanks, PVC cased dewatering boreholes (450 linear feet), landfill tipping fees (30 tons), borehole abandonment (7 units), pilot holes and steel casing installation (1,132 linear feet each), and PVC conveyance pipe (1,132 linear feet). Procurement inquiries should be directed to Larry T. Workman at (304) 414-1242 or larry.t.workman@wv.gov. Invoicing and delivery logistics are to be directed to the Department of Environmental Protection at 1000 Technology Drive, Fairmont, West Virginia, with actual work to be performed at the jobsite as specified in the project documentation.
778KB PDF 8/13/26 SOLICITATION DOCUMENTS FILE 2_ARFQ_0313_DEP2700000001_1_AML Mcalpin (Lambert) Landslide.pdf
This solicitation document is a design plan prepared by the West Virginia Department of Environmental Protection, Division of Land Restoration, Office of Abandoned Mine Lands, for the McAlpin (Lambert) Landslide reclamation project located in Harrison County, West Virginia near Saltwell Road. The project addresses a landslide hazard in the vicinity of Shinns Run Road (CR 707) that resulted from underground mine workings in the Pittsburgh Coal Seam (Mine ID: 904967C). The comprehensive design includes site remediation, drainage improvements, access road rehabilitation, and erosion control measures. The work involves excavation and removal of landslide material to designated storage areas with proper drying procedures, installation of multiple culverts (36-inch, 18-inch, and other sizes) to manage water flow, reconstruction of two Texas crossings, placement of multiple drainage channels (Channels A through J), construction of an HDD (Horizontal Directional Drilling) pad for dewatering operations, and temporary and permanent erosion control features. The project incorporates detailed baseline surveys along two primary lines with cross-sections and profiles, borehole locations with piezometers for groundwater monitoring, and utility line documentation. The design drawings, issued June 17, 2026, include 49 sheets of plans prepared by Potesta & Associates, Inc., with contour intervals of 2 feet based on April 2023 topographic mapping supplemented by surveys conducted in October 2023, December 2024, and May 2025.
The project design specifies that contractors must maintain access roads during construction, rehabilitate gravel surfaces with additional crusher run aggregate, and replace concrete pavement if damaged. The proposed mine dewatering operation is designed for a flow rate of 1,000 gallons per minute through a temporary treatment trap and discharge channel system. Erosion and sediment control measures include stabilized construction entrances, silt fencing, rock check dams placed every 50 feet, and daily surface water management through channels installed on a schedule synchronized with fill placement. The design notes indicate that actual field conditions may require minor horizontal or vertical adjustments to design elements with engineer approval, and certain temporary features including the dewatering pad and temporary treatment trap are to be removed and reclaimed to approximate original contour upon project completion. The mapping accuracy follows United States National Map Accuracy Standards with 90 percent of surveyed points within 6 inches of established 1-foot contour intervals in unobstructed areas, though areas in dense woods are noted as approximations. Property lines shown are from tax map data and are approximate, and contractors are solely responsible for locating all existing underground utilities prior to construction.
36MB PDF 8/13/26