AML - Ethel Hollow Phase II Site A

The West Virginia Department of Environmental Protection (WVDEP), Office of Abandoned Mine Lands and Reclamation, is soliciting construction bids through Agency Request for Quotation (ARFQ) DEP25-20 for the Ethel Hollow Phase II Site A reclamation project located in Logan County, West Virginia. This fixed-price construction contract requires comprehensive site remediation and erosion control work on abandoned coal mining lands, including mobilization and demobilization, construction layout and survey work with certified as-built plans, quality control testing and material certifications, site preparation with clearing and grubbing, trail and access road construction (450 tons), gravel drive rehabilitation (500 tons), stabilization fabric installation (1,400 square yards), woven belted silt fence (1,600 linear feet), erosion and sediment control measures including rock check dams (15 each), rolled erosion control products (1,750 square yards), revegetation of 9.5 acres, underdrain systems (100 linear feet each for underdrain and conveyance pipe), riprap-lined channels (2,060 and 252 linear feet), riprap vee channel road crossing (300 tons), and unclassified excavation (71,400 cubic yards). Bids must be submitted electronically through the wvOASIS Vendor Self Service portal by September 19, 2024, at 10:30 AM Eastern Time, and attendance at the mandatory pre-bid meeting held on September 5, 2024, at 10:00 AM is required for bid eligibility. Technical questions must be submitted by September 12, 2024, at 4:00 PM Eastern Time. Contractors must be properly licensed in West Virginia, maintain required bonds (bid bond at 5% of total bid, performance bond and labor/material payment bonds each at 100% of contract value), carry commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence, comply with Davis-Bacon wage rates, and complete a Contractor Information Form for Office of Surface Mining Reclamation and Enforcement (OSMRE) eligibility evaluation. The contract must be completed within 270 days from the Notice to Proceed, with liquidated damages assessed at $1,000 per working day for delays beyond the contract completion date, excluding approved winter shutdowns. Contract pricing is firm for the life of the project, and mobilization and demobilization, construction layout, quality control, and site preparation costs are each limited to specified percentages of the total bid (3% for the first three items and 5% for site preparation).

This procurement is subject to the Build America, Buy America Act (BABA) requirements, mandating that all iron, steel, manufactured products, and construction materials be produced in the United States, with domestic components constituting at least 55% of the total cost for manufactured products. For construction projects exceeding $500,000, West Virginia Jobs Act requirements apply, necessitating utilization of the local labor market and submission of certified payroll documentation to the Division of Labor. The work is federally funded through OSMRE and subject to federal funding requirements and oversight. Contractors must comply with all state and federal requirements including OSHA regulations, environmental permitting (NPDES Stormwater Construction General Permit WV0115924), and NEPA compliance for off-site borrow or disposal areas. The landowner is identified as Western Pocahontas Properties, LLC, and contractors must coordinate with the Hatfield & McCoy Trails office prior to construction to arrange trail closures, with tree clearing activities restricted to the window between November 15, 2024, and March 31, 2025. The engineer's estimate for this project is $1,067,111.25. Bidders must submit a Disclosure of Interested Parties form identifying subcontractors performing work exceeding $25,000, any entities owning 25% or more of the bidder, and any entities that facilitated contract negotiations. A drug-free workplace conformance affidavit is mandatory, and all addenda acknowledgements must be completed and submitted with bids to avoid disqualification.