ADDENDUM 2 ARFQ DEP25-20 ETHEL HOLLOW PHASE II SITE A.pdf
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- Attached to
- AML - Ethel Hollow Phase II Site A
- Solicitation number
- ARFQ 0313 DEP2500000020 3
- Issued by
- Lincoln County, West Virginia
About this file
This is Addendum 2 to Request for Qualifications (RFQ) DEP2500000020 issued by the Department of Environmental Protection (DEP) for the Ethel Hollow Phase II Site A project. The addendum modifies the original solicitation by establishing a tree clearing window between November 15th, 2024, and March 31st, 2025, and distributes vendor questions and responses along with a pre-bid sign-in sheet. The project involves site remediation work at a location with one landowner, Western Pocahontas Properties, LLC. Contractors must coordinate with the Hatfield & McCoy Trails office prior to construction to arrange trail closures during work activities. Compaction requirements are specified in section 8.4.2 of the specifications, and soil cover will be feathered down at silt fence locations to prevent stream impacts.
The engineer's estimate for the project is $1,067,111.25. Key clarifications provided in the addendum include confirmation that sufficient soil exists on-site for cover material without requiring external soil importation, trees may be windrowed, no shrink/swell factor was applied to refuse and soil materials, and coal or refuse materials cannot be reprocessed or sold. Contractors are required to acknowledge receipt of all addenda by submitting a completed Addendum Acknowledgement with their bid submission, as failure to do so may result in bid disqualification. All other provisions of the original solicitation remain in full force and effect.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ ______________
Addendum Number: ____
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specification of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DEP2500000020
Ethel Hollow Phase II Site A
Addendum #2
Item 1: Tree clearing shall be performed between November 15th, 2024, and March 31st, 2025.
QUESTIONS AND ANSWERS
Q1: Do you anticipate having to bring in soil for cover?
A1: No, it is anticipated that there will be enough soil for cover in the borrow areas.
Q2: Can we windrow the trees?
A2: Yes, windrowing of trees will be allowed.
Q3: Is there an Engineer’s estimate?
A3: Yes, it is $1,067,111.25.
Q4: Will the trails be closed during construction?
A4: The Contractor will need to notify the Hatfield & McCoy Trails office prior to construction to coordinate trail closures.
Q5: How many landowners are there?
A5: There is one landowner which is Western Pocahontas Properties, LLC.
Q6: What shrink/swell factor was used?
A6: No shrink/swell factor was assumed for the refuse and soil material.
Q7: Are there compaction requirements?
A7: Yes, compaction requirements are per section 8.4.2 of the specifications.
Q8: Does the silt fence need to be removed/raised along the toe of the slope to get the soil cover down?
A8: No, the soil cover will be feathered down at the fence to avoid any impacts to the stream.
Q9: Can the coal be reprocessed and sold?
A9: No, the coal/refuse shall not be reprocessed and/or sold.
| AGENCY SOLICITATION NUMBER ARFQ: DEP2500000020 |
| Addendum Number: 2 |
| Check Box1: Off |
| Check Box2: Off |
| Check Box3: Yes |
| Check Box4: Yes |
| Check Box5: Yes |
| Check Box6: Off |
| Text7: 1. Attachment of vendor questions and answers. |
| Text8: 2. Attachment of pre-bid sign-in sheet. |
| Text9: 3. To change dates for tree clearing. |
File details come from the government source that posted it. Updated .