Amendment to Special Procurement REQ-10700-00039329

The Oregon Department of Administrative Services (DAS) State Procurement Services is seeking to extend Price Agreement No. 3396 with Loomis Armored US LLC for armored transport services. The procurement involves secure collection, transportation, and deposit of cash, monetary instruments, and other valuable items for state agencies and Oregon Cooperative Procurement Program (ORCPP) participants. Services will be provided on scheduled routes based on pick-up times specified by authorized purchasers, with the current extension running from November 21, 2024 to November 21, 2025. The extension is necessary due to delays in developing a new Request for Proposal (RFP), which is anticipated to be issued in December 2024, with an intent to award in March 2025 and new Price Agreement execution in April 2025. The procurement process includes specific protest procedures, requiring written protests to be submitted to the State Chief Procurement Officer within seven calendar days of the first public notice, with detailed requirements for protest submissions including legal and factual grounds, description of resulting harm, and requested relief.

The contract is open to governmental entities, with approximately 290 current participants in the Oregon Cooperative Procurement Program. Currently, Loomis Armored US LLC is the incumbent vendor, and no specific set-aside designations or restrictions on responding organizations are explicitly mentioned in the documentation. The total estimated cost for the 12-month extension period is $1,089,000, based on quarterly spending of $272,000. Each authorized purchaser will be responsible for directly paying for services procured under the Price Agreement. The procurement originated from a competitive RFP process in May 2013 and has undergone 11 previous amendments, including rate increases ranging from 2.2% to 30%. Prior to the formal solicitation, DAS Procurement Services plans to conduct a Request for Information (RFI) to engage potential suppliers and determine current industry standards, ensuring a comprehensive and competitive procurement process.