Admission, Review and Dismissal (ARD) Committee Facilitator

The Texas Juvenile Justice Department (TJJD) is seeking an Admission, Review and Dismissal (ARD) Committee Facilitator through a Request for Proposal (RFP) for solicitation number 644-25-051925. The primary work location will be the Ron Jackson State Juvenile Correctional Facility in Brownwood, Texas, with potential expansion to additional campuses. The contract will run from September 1, 2025, through August 31, 2028, with two optional one-year renewals. The selected contractor will support the TJJD Special Education Department by facilitating ARD meetings for approximately 70-80 students annually, reviewing student records, and ensuring compliance with special education regulations. Respondents must be licensed Educational Diagnosticians with a master's degree and at least three years of experience. The contract will be awarded using a 100-point evaluation system, with points allocated as follows: qualifications and experience (20 points), key personnel knowledge and skills (30 points), accessibility and flexibility (15 points), completion of assigned duties (25 points), and pricing (10 points). The proposal is due by August 15, 2025, and requires comprehensive documentation including credentials, work plans, and references.

The solicitation includes requirements for Historically Underutilized Business (HUB) subcontracting goals and mandates Prison Rape Elimination Act (PREA) training. Respondents must submit a detailed pricing form in Excel format, with specific instructions that failure to input a unit price or submitting a $0.00 price will result in a non-responsive bid. While a specific budget range is not explicitly stated, the pricing structure allows for competitive bidding with two primary line items: one for preparing and conducting a full ARD and another for a full ARD with Review of Existing Evaluation Data (REED). The contract appears to be open to qualified educational service providers who can meet the stringent requirements for special education administrative support. Potential vendors must demonstrate not only technical expertise in special education facilitation but also the ability to navigate complex regulatory environments within juvenile justice educational settings. The procurement seems designed to ensure high-quality, compliant special education support for juvenile justice facility students.