Address correction and certification services

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) is seeking a contractor to provide Address Correction and Certification Services through an Invitation to Bid (ITB-034-26) specifically for addressing data verification needs. The selected vendor must be licensed by the United States Postal Service (USPS) to utilize the Coding Accuracy Support System (CASS) Certification and National Change of Address Linkage System (NCOALink) for correcting and certifying address databases related to driver licenses and motor vehicle records. The department anticipates processing approximately 30 million records requiring verification every 30 days, with the contractor responsible for returning monthly data files containing matched records within eight business days of submission. Key bidder requirements include submitting mandatory attachments such as the Bidder Information Form, Price Sheet, Bidder Qualification Questions, and several compliance certification forms (PUR 2023, PUR 2024, PUR 7801). Bid evaluation will focus on the lowest "Grand Total Price" from responsive and responsible bidders, with specific deadlines including a bidder question deadline of December 23, 2025, at 3:00 p.m. Eastern Time, and bid submission due by January 21, 2026, at 2:00 p.m. Eastern Time.

The procurement does not specify specific set-aside designations for disadvantaged enterprises, but does include a five percent price preference for Florida-domiciled bidders when the lowest bid comes from an out-of-state entity. The contract term is structured for five years from the date of execution, with an option to renew for an additional five years, potentially as a single five-year term or multiple one-year terms. The annual budget for this contract is capped at $75,000, with financial consequences of $100 per day for failure to meet performance standards, not exceeding $1,500 per month. The contractor must maintain comprehensive data security protocols compliant with Florida law, the Driver's Privacy Protection Act, and state information technology security standards. No bid guarantee is required, and the department reserves the right to award to one or more contractors. Pricing will be submitted on a unit-price basis using the department's provided price sheet, with estimated annual quantities of 360,000,000 records in the first year of each contract term.