Addendum No. 2 Lyburn (Maynard) Drainage

The West Virginia Department of Environmental Protection (DEP), Office of Abandoned Mine Lands & Reclamation, issued this Amended Request for Quotation (ARFQ) for restoration and reclamation services at the Lyburn (Maynard) Drainage Project located in Logan County, West Virginia. The procurement encompasses 22 line items including mobilization and demobilization, construction layout, quality control, site preparation, gravel drive rehabilitation, temporary stream crossing, erosion and sediment control measures (silt fence, stabilized construction entrance, and rolled erosion control products), revegetation, drainage infrastructure (12-inch HDPE pipe, Type A and Type G inlets, splash pads, and cleanouts), unclassified excavation, modular retaining wall construction, and geotechnical materials (straw bales, filter fabric, stone backfill, and HDPE geomembrane channel lining). The project addresses landslide and drainage issues affecting a residential property and requires the contractor to assume responsibility as Co-Applicant #1 under the WV/NPDES Storm Water Construction General Permit and to provide comprehensive as-built documentation certified by a licensed West Virginia Land Surveyor prior to final inspection. Key cost limitations restrict mobilization and demobilization to 10 percent of the total bid, construction layout to 5 percent, quality control to 3 percent, and site preparation to 10 percent of the total project bid amount. The mandatory pre-bid conference was held on August 22, 2016 at 10:00 AM EST, the technical question deadline was August 30, 2016 at 5:00 PM EST, and bids closed on September 9, 2016 at 10:30 AM; all bids must be submitted electronically through the wvOASIS Vendor Self Service portal at www.wvOASIS.gov.

No specific set-aside designations for disadvantaged, minority-owned, or small business enterprises are identified in the solicitation documents. However, vendors must meet standard West Virginia procurement requirements, including holding a valid West Virginia Contractor's License (with license number required on bids), maintaining a written drug-free workplace policy compliant with West Virginia Code 21-1D, submitting a signed and notarized drug-free workplace affidavit, providing a bid bond equal to five percent of the total bid amount, and demonstrating that neither the vendor nor any related parties owe uncontested debt exceeding $1,000 to the state or are in employer default status. All contractors must obtain required permits, including Water Quality Certification and burning permits, and comply with National Environmental Policy Act requirements for borrow and disposal areas. A performance bond equal to 100 percent of the original contract price and commercial general liability insurance of not less than $2,000,000 per occurrence are required at contract execution, along with workers' compensation insurance. The solicitation documents do not specify a contract value or budget range, and no incumbent vendor or existing contractor is identified for this project. Payment is structured on a progress basis with specific provisions for mobilization reimbursement (split 50/50 at contract initiation and project completion) and construction layout payment (50 percent upon completion and 50 percent upon as-built plan approval), subject to verification of work performed and approval by the DEP.