Addendum No 2 Cybersecurity e-Discovery SAAS (OT25112

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Office of Technology, is seeking a Cybersecurity e-Discovery Software as a Service (SaaS) solution for legal proceedings across the executive branch. The procurement targets a cloud-based system capable of supporting unlimited concurrent users, with the ability to manage at least 50 concurrent cases containing one million documents each and a minimum storage capacity of two petabytes. Key system requirements include keyword searching, document review, privilege report creation, data tagging, and redaction capabilities. The contract is structured as a one-year initial term with three optional one-year renewal periods, with pricing to be provided per gigabyte per month. Vendor requirements include $1,000,000 in Commercial General Liability and Cyber Liability insurance, with the system designed to serve approximately 25,000 computers and 20,000 network users across 210 executive branch entities. The solicitation was originally released on February 6, 2025, with questions due by February 18, 2025, at 3:00 PM, and after two addendums, the final bid submission deadline is set for March 7, 2025, at 1:30 PM.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The current environment utilizes multiple legal technology platforms including FTK, AXIOM, Google Vault, and Microsoft Purview, with approximately 10TB of data to be migrated from an existing Casepoint system. While FedRAMP moderate and StateRAMP authorizations would be beneficial, they are not mandatory requirements for vendors. The successful bidder must have offices in the United States but is not required to have a presence in West Virginia. The procurement specifies that the agency is not considering subscription-based pricing models, and budget information will not be provided to potential vendors. Vendor responses must include a completed Exhibit A Pricing Page, with failure to do so resulting in automatic disqualification. The contract will be evaluated on all line items but awarded only for the first year, with potential renewal options processed through the West Virginia Purchasing Division.