CRFQ OOT2500000017 Bid Documents.pdf

This is a Request for Quotation (RFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Office of Technology for Cybersecurity e-Discovery Software as a Service. The RFQ seeks a cloud-based e-Discovery system to facilitate keyword searching, document review, privilege report creation, data tagging and redaction for legal proceedings. The solicitation opens February 6, 2025 and closes February 26, 2025 at 1:30 PM. This is a one-year initial contract term with three optional one-year renewal periods. No pre-bid meeting will be held, but questions are due by February 18, 2025 at 3:00 PM.

The contract will be evaluated on all line items but awarded only for the first year, with renewal options for years 2-4 to be initiated by the Agency. Pricing must be provided per gigabyte (GB) per month, with vendor billing rounding up to the nearest whole GB. Required insurance includes $1,000,000 Commercial General Liability and $1,000,000 Cyber Liability coverage. The service must support an unlimited number of users and at least 50 concurrent cases each having at least one million documents, with a storage capacity of at least two petabytes. The West Virginia Office of Technology currently provides services to approximately 25,000 computers and 20,000 network users across approximately 210 entities within the executive branch.