Addendum #2 Oldhouse Branch Refuse Pile

The State of West Virginia Department of Environmental Protection (DEP), through the Environmental Protection Office of Abandoned Mine Lands and Reclamation (AML&R), issued Request for Quotation (RFQ) DEP1700000053 for construction and reclamation services at the Oldhouse Branch Refuse Pile project located in Wyoming County, West Virginia, near Oceana. This procurement solicits qualified general contractors to perform comprehensive refuse pile remediation work encompassing site preparation, demolition of mining structures, erosion and sediment control installation, excavation of 22,630 cubic yards of unclassified material, construction of 3,154 to 3,264 linear feet of rip rap and vegetated channels, revegetation across 21.5 acres with limestone and fertilizer application, installation of nine bat gate mine seals with 280 linear feet of bat gate pipe, subsurface drain systems, soil cover placement across eight acres, and all necessary mobilization, demobilization, survey, and quality control testing. Contractors must assume co-applicant responsibility for the West Virginia/NPDES Storm Water Construction General Permit, obtain all required permits including stream activity permits and burning permits, secure WVDEP approval for borrow and disposal areas, and comply with NEPA requirements regarding historic properties, floodplains, wetlands, endangered species habitat, and air quality standards. A mandatory pre-bid conference was held on May 18, 2017, at 10:00 AM EST; technical questions were due by May 25, 2017, at 5:00 PM EST; and bids were due electronically through wvOASIS by June 1, 2017, at 10:30 AM EST. Contractors must possess a valid West Virginia contractor's license, submit a notarized drug-free workplace affidavit (required for contracts valued at $100,000 or more), provide a bid bond equal to five percent of the total bid amount, and furnish certified drug-free workplace reports. Cost categories are subject to percentage limitations: mobilization and demobilization limited to ten percent of total bid, construction layout to five percent, quality control to two to three percent, and site preparation to ten percent of the total bid amount.

The procurement does not identify specific set-asides or disadvantaged enterprise restrictions beyond standard West Virginia state requirements. Bidders must demonstrate they owe no uncontested state or local debt exceeding one thousand dollars in aggregate, are not in employer default, and must comply with West Virginia's prohibition against contracting with vendors that have overdue workers' compensation or unemployment compensation liabilities. All bids must be submitted electronically through the wvOASIS Vendor Self Service Portal; paper submissions are not accepted, and all submitted documents must be immediately accessible and viewable at bid opening. Upon contract award, the selected contractor must execute performance and payment bonds equal to one hundred percent of the contract price and provide commercial general liability insurance of two million dollars per occurrence and workers' compensation insurance of one million dollars. The contract includes a one-year warranty period following project acceptance and provides for liquidated damages of one thousand dollars per working day for delays beyond the completion date. Contract funding is contingent upon legislative appropriation and becomes void if funds are not available by July 1 of the specified fiscal year. No specific total project budget or award value is disclosed in the solicitation documents; however, the scope of work involving demolition, excavation of over twenty-two thousand cubic yards, and revegetation of twenty-one and one-half acres suggests a substantial construction contract. Contact information for procurement inquiries is directed to Bobbi J. Chestnut at the West Virginia Department of Environmental Protection, (304) 926-0499 or b.j.chestnut@wv.gov.