Addendum #02- LCAP Southern Maintenance

The West Virginia Department of Environmental Protection issued Addendum #02 to Abbreviated Request for Quotation (ARFQ) DEP1900000015 for an open-end master agreement to provide repair and maintenance services for eight landfill facilities throughout the Southern Region of West Virginia, including Central WV Disposal Landfill in Braxton County. The procurement encompasses 46-47 commodity line items including road grading and ditch cleaning services (250,000 linear feet total and 25,000 linear feet for Commodity Line 1), heavy equipment rental such as crawler dozers, excavators, loaders, articulated trucks, and compactors priced at hourly rates, bulk materials including seed mixtures, fertilizers, lime, mulch, stone products in various grades, corrugated culverts, bentonite, engineering fabrics, asphalt, concrete, and grout, specialized equipment rental for water pumps, sewer line inspection cameras, and pipe fusion machines, labor services for laborers (1,000 hours) with basic hand tools included, and disposal fees for landfill waste. A mandatory pre-bid conference was held on October 31, 2018, at 10:00 AM at Central WV Landfill, with technical questions required by November 7, 2018, at 5:00 PM, and the bid closing date of November 20, 2018, at 10:30 AM. Bidders must submit unit prices for all commodity lines electronically through the wvOASIS Vendor Self Service portal, provide a five percent bid bond, hold a valid West Virginia contractor's license, and acknowledge receipt of all addenda. The contract is a one-year term renewable for up to three successive one-year periods (36 months maximum), with work ordered through individual Work Directives not exceeding $25,000 each, and total contract payments capped at $500,000 across the entire term including all renewals.

No set-aside designations for disadvantaged enterprises or minority-owned business concerns are identified in the solicitation documents. Bidders must meet several mandatory requirements including submission of a notarized Drug Free Workplace Affidavit, compliance with West Virginia procurement affidavit requirements certifying no outstanding state debts exceeding $1,000 and no employer default, and commercial general liability insurance with $1,000,000 per occurrence and aggregate limits plus workers' compensation and employers' liability coverage at $1,000,000 limits. No incumbent contractor information or existing infrastructure integration requirements are specified in the available documents. The contract will be awarded to the lowest qualified responsible bidder within 45 calendar days of bid opening, with the Department reserving the right to reject any or all bids. While a specific budget allocation is not explicitly stated, the $500,000 contract value ceiling across the entire term including renewals represents the maximum total contract authority, with individual work directives limited to $25,000 each.