Technical Specifications - Southern LCAP Maintenance ARFQ DEP1900000015.pdf

REQUEST FOR QUOTATION

Southern Region Landfill Maintenance

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Environmental Protection is soliciting bids to establish an open-end contract for repair and maintenance of landfills in the Southern Region of West Virginia. There will be no engineering services for this contract.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them.

Additional definitions can be found in Section 1 of the Standard Specifications for

Construction and Reclamation – Time and Materials Contracts.

2.1 “Contract Item” or “Contract Items” shall mean the list of items identified in

Section 3.1 below and on the Pricing Pages.

2.2 “Pricing Pages” shall mean the schedule of prices, estimated order quantity, and totals contained in WV OASIS and used to evaluate the Solicitation responses.

2.3 “WVDEP” shall mean the West Virginia Department of Environmental Protection.

2.4 “LCAP” shall mean the Landfill Closure Assistance Program.

2.5 “LCAP Project Manager” means the LCAP staff member assigned to oversee the

Landfills in the Southern Region. For the purposes of this contract, the LCAP

Project Manager shall be:

Danny McFarland

1159 Nick Rahall Greenway

Fayetteville, WV 25840

3. GENERAL REQUIREMENTS:

3.1 Desired Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Items listed below on an open-end and continuing basis. Contract

Items must meet or exceed the mandatory requirements as shown below.

Vendor must have the ability to supply all specified equipment, labor, and materials on multiple individual projects either concurrently or consecutively if requested by the WVDEP-LCAP.

3.1.1 General:

3.1.1.1 The Awarded Vendor shall furnish all personnel, facilities, equipment, materials, supplies, and services for all the scope of work required in this contract.

3.1.1.2 Landfills included under this contract are listed in “Attachment A” and road lengths of Landfills are contained in “Attachment B”

3.1.1.3 All unit prices include all transportation costs to mobilize and demobilize equipment and/or supplies to the project site. There will not be any additional payment for mileage or transportation.

All operator costs will be included in the equipment hourly unit rates.

3.1.1.4 Maintenance work will be ordered by the Director of LCAP or his representative by issuance of a Work Directive, which shall include the name of the landfill, location, general description of work to be performed, and the cost estimate (quantity of work to be done).

3.1.1.5 The vendor shall acknowledge receipt and acceptance by signing, dating and forwarding back to the Director or his representative, the Work Directive for the project requested. The cost estimate shall be in accordance with the unit prices provided in the Bid

Schedule.

3.1.1.6 A Work Directive may contain work directives for more than one site if the sites are in close proximity of each other.

3.1.1.7 WV DEP will issue a Notice to Proceed which will specify cost of project and starting and ending dates. The vendor shall not begin work until a signed Notice to Proceed has been issued by the WV

DEP.

3.1.1.8 Project costs shall not exceed the amount to the Work Directive.

Any changes to the Work Directive shall require written justification and approval form WV DEP.

3.1.1.9 Individual Work Directives will not exceed $25,000.00.

3.1.2 The Vendor shall supply a price per linear foot to perform road grading which includes ditch cleaning and road crowning, utilizing a road grader or dozer.

3.1.3 The Vendor shall supply a price per linear foot to perform road grading which includes leveling and filling in low spots utilizing a tractor and box blade.

3.1.4 The Vendor shall supply an hourly rate a Crawler Dozer. The Crawler dozer must be a Caterpillar D6H or equivalent with a 165 minimum flywheel horsepower and equipped with a straight or angle-type dozer blade.

3.1.5 The Vendor shall supply an hourly rate a Crawler Dozer. The Crawler

Dozer must be a Caterpillar D3G or equivalent with a 52 minimum flywheel horsepower and equipped with a straight or angle-type dozer blade.

3.1.6 The Vendor shall supply an hourly rate a Hydraulic Excavator-Backhoe.

The Hydraulic Excavator-Backhoe must be a Caterpillar 325 or equivalent with a 173 minimum flywheel horsepower and equipped with a standard bucket.

3.1.7 The Vendor shall supply an hourly rate for a Loader /Backhoe. The

Loader / Backhoe must be a John Deere 310 Loader/backhoe or equivalent with an 80 net minimum flywheel horsepower and equipped with standard buckets.

3.1.8 The Vendor shall supply an hourly rate for a Hydraulic Mini Excavator /

Backhoe. The Hydraulic Mini Excavator/Backhoe must be a Caterpillar

304 or equivalent with a 36 net minimum flywheel horsepower. The maximum reach at ground level must be 12’4” equipped with a standard bucket.

3.1.9 The Vendor shall supply an hourly rate for a Skid Steer Loader. The Skid

Steer Loader must be a Bob Cat S15 or equivalent with a 47 net minimum flywheel horsepower.

3.1.10 The Vendor shall supply an hourly rate for an Articulated Truck. The

Articulated truck must be a Caterpillar D250E or equivalent with 260 minimum flywheel horsepower with a minimum 25 ton capacity.

3.1.11 The Vendor shall supply an hourly rate for a Tandem Axle Rear Dump

Truck. The tandem axle rear dump truck must have an 8 to 10 cubic yard capacity, 35,000 Gross Vehicle Weight and a minimum of 210 flywheel horsepower.

3.1.12 The Vendor shall supply an hourly rate for a BOMAG BW124PDH-40

Single Padfoot Drum Vibratory Compactor or equivalent Centrifugal force range (lbs.): 9,675 - 19,125

3.1.13 The Vendor shall supply an hourly rate for a Farm Tractor 40 to 50 flywheel horsepower including attachments i.e.: discs, cultivators, manure spreader, post driver/auger, seed planter, tiller, brush hog, etc.

3.1.14 The Vendor shall supply Seed mixture to be applied after seed bed preparation, delivered to the site and priced per acre.

3.1.14.1 Seed mixture to be applied after seed bed preparation must be:

Vegetative Species Rate/Acre

Birdsfoot Trefoil 15lbs / acre

Redtop 3lbs / acre

KY 31 Fescue 15lbs / acre

Wheat or Rye 50lbs / acre

Orchard Grass 15lbs / acre

Weeping Lovegrass 2lbs/acre

Red Clover 10lbs/acre

Foxtail Miller 12lbs/acre

3.1.15 The Vendor shall supply Seed mixture for Vegetation Enhancement, delivered to the site and priced per acre.

3.1.15.1 Seed mixture for vegetation enhancement must be:

Birdsfoot Trefoil 5lbs/acre

KY 31 Fescue 5lbs/acre

Red Clover 5lbs/acre

3.1.16 The Vendor shall supply Additional seed mixture for woodland use projects, delivered to the site and priced per acre.

3.1.16.1 Seed mixture for woodland use projects must be:

Black Locust 3lbs/acre

3.1.17 The Vendor shall supply Agriculture Lime, 85% CaCO3, delivered to the site and priced per ton.

3.1.18 The Vendor shall supply Fertilizer, 10-20-10, delivered to the site and priced per ton.

3.1.19 The Vendor shall supply Mulch, Wood Fiber, delivered to the site and

3.1.20 The Vendor shall supply Mulch, Hay or Straw delivered to the site and

3.1.21 The Vendor shall supply Gabion Baskets, 3” x 3” mesh and measure 3’ x

3’ x 6’ and be made of Zinc coated steel wire and priced per each.

3.1.22 The Vendor shall supply Stone, 2” limestone or durable sandstone (DEP’s choice) delivered to the site and priced per ton.

3.1.23 The Vendor shall supply Stone, Type 2-Rip-Rap 24” X 6” limestone or durable sandstone (DEP’s choice) delivered to the site and priced per ton.

3.1.24 The Vendor shall supply Stone, Gabion 4” X 8” shall be limestone or durable sandstone (DEP’s choice) delivered to the site and priced per ton.

3.1.25 The Vendor shall supply Stone, No. 57 limestone or durable sandstone

(DEP’s choice) delivered to the site and priced per ton.

3.1.26 The Vendor shall supply Stone, 3” Crusher Run, limestone or durable sandstone (DEP’s choice) delivered to the site and priced per ton.

3.1.27 The vendor shall supply Stone, 1 ½” Crusher Run limestone or durable sandstone (DEP’s choice) delivered to the site and priced per ton.

3.1.28 The Vendor shall supply Bentonite Sealer priced per pound.

3.1.29 The Vendor shall supply HI-Q 12” Corrugated Culvert in 20’ sections priced each.

3.1.30 The Vendor shall supply HI-Q 18” Corrugated Culvert in 20’ sections, priced one each.

3.1.31 The Vendor shall supply HI-Q 24” Corrugated Culvert in 20’ sections, priced one each.

3.1.32 The Vendor shall supply 3” diameter Trash Water Pump, gas or diesel powered, priced per hour.

3.1.33 The Vendor shall supply 2” diameter Trash Water Pump, gas or diesel powered, priced per hour.

3.1.34 The Vendor shall supply Engineering Fabric for subsurface drainage in accordance with Section 715.11.4 “Engineering Fabric” of the West

Virginia Division of Highways (WV DOH), Standard Specifications

Roads and Bridges (Non-Woven), priced per square yard.

3.1.35 The Vendor shall supply Hot Mix Asphalt meeting the WV DOH 401

Standard Specifications for Roads and Bridges, Base Coat / Wear Coat

(DEP’ Choice) delivered to the site and priced per ton.

3.1.36 The Vendor shall supply Engineering Fabric for separation and stabilization in accordance with Section 715.11.8 and 715.11.9

“Engineering Fabric” of the WV DOH, standard specifications for roads and bridges (Woven) priced per square yard.

3.1.37 The Vendor shall supply Laborer. To include basic hand tools i.e. shovel, chainsaw, drill, pole saw, etc. priced per hour. The unit price per hour includes any per diem, transportation or other expenses.

3.1.38 The Vendor shall supply and install Silt Fence. The Silt Fence must be installed to the manufacturer’s specifications and be a minimum of 24” high to conform to the requirements of Section 715.11.5 of the WV DOH

Standard Specification. The Silt Fence shall be priced per Linear Foot, including installation.

3.1.39 The Vendor shall supply and install grout to consist of one-part Portland cement and three parts sand, mixed with water to produce workable consistency. Cement must meet requirements of Section 701.1 or 701.2 and sand meet the requirements of 702.1 or 702.2 of the WV DOH

Standard Specifications. Grout shall be priced per cubic yard, delivered and installed.

3.1.40 The Vendor shall supply and install Class B Concrete to meet applicable provisions of Section 601 of the WV DOH Standard Specifications. Class

B Concrete shall be priced per Cubic Yard, delivered and installed.

3.1.41 The Vendor shall list the Landfill Disposal Fee for trash and debris disposal on a cost per ton. Transportation of items will be reimbursed under the trucking bid item in Section 3.1.11.

3.1.42 The Vendor shall provide Hay Bales on-site, installed and staked (wooden only) per standard OSR technical specifications. This will be priced per each.

3.1.43 The Vendor shall supply a Push Type Sewer line inspection camera capable of 100’ of line depth with video recording capability. Cost to include labor, equipment and recorded media. The Push Type Sewer Line

Inspection Camera shall be priced per Hour.

3.1.44 Dust Control using Liquid Calcium Chloride apply 32% Liquidow or equivalent 2 lbs./square yard at application rate of 0.28 gallons/square yard. The Dust Control using Liquid Calcium Chloride shall be priced be

Gallon.

3.1.45 The Vendor shall supply an hourly rate for a McElroy Rolling 28 or equivalent Rolling Fusion Machine. Must be capable of fusing 2-inch iron pipe size (IPS) up to 8-inch ductile iron pipe size (DIPS).

3.1.46 The Vendor shall supply an hourly rate for an LGP Articulating Dump

Truck – Hydrema 912HM or equivalent. Must be capable of at least a 10-ton payload equipped with a Low Ground Pressure Package (LGP).

3.1.47 The Vendor shall supply an hourly rate for an Electrofusion Processor.

Must be capable of fusing 2-inch iron pipe size (IPS) up to 8-inch ductile iron pipe size (DIPS).

4. PRE-BID MEETING

4.1 A Mandatory Pre-Bid meeting will be held at Central WV Landfill. Off WV Route 4 on Big

Run; 4.5 miles west of Gassaway.

LATITUDE: 38° 39’ 1.32” N LONGITUDE: 80° 49’ 49.69” W

5. CONTRACT TERM; RENEWAL

5.1 Initial contract term: This contract becomes effective upon award of the contract and may extend for a period of one (1) year(s).

5.2 Renewal Term: This contract may be renewed upon the mutual written consent of the Agency and the Vendor, with approval of the Department of Environmental

Protection and the Attorney General’s office. Any request for renewal should be submitted to the Department of Environmental Protection thirty (30) days prior to the expiration date of the initial contract term or appropriate renewal term. A contract renewal shall be in accordance with the terms and conditions of the original contract. Renewal of this contract is limited to three (3) successive one (1) year periods or multiple renewal periods of less than one year, provided that the multiple renewals do not exceed thirty-six (36) months in total. Automatic renewal of this contract is prohibited.