Addendum #01 Buffalo Creek (Slone) Portals

The West Virginia Department of Environmental Protection (WVDEP) is seeking qualified contractors for the Buffalo Creek (Slone) Portals construction and reclamation project located in Lincoln County (Logan County per specifications), West Virginia, under ARFQ DEP2100000062. The procurement encompasses mine portal stabilization and environmental reclamation work, including mobilization and demobilization (capped at 10% of total bid), construction layout (5% cap), quality control (3% cap), site preparation (10% cap), stabilization fabric installation (175 square yards), temporary pipes beneath stabilized construction entrances (220 linear feet), silt fence installation (200 linear feet), stabilized construction entrance material (120 tons), revegetation activities, grouted mine seal installation (40 cubic yards), traffic control (3% cap), and project administration (3% cap). The project must be completed within seven calendar days from the Notice to Proceed, with liquidated damages of $1,000 per working day assessed for delays. Contractors must attend a mandatory pre-bid meeting held on June 3, 2021, at 10:00 AM at the project site near Robinette along Buffalo Creek Road. Technical questions must be submitted by June 14, 2021, at 5:00 PM to DEPProcurement@wv.gov, and all bids must be submitted electronically through the wvOASIS Vendor Self Service platform by June 24, 2021, at 10:30 AM. Contractors are required to possess a valid West Virginia contractor's license, obtain all necessary permits prior to work commencement, and submit property owner indemnification agreements for any off-site borrow or disposal areas; the Engineer's Estimate for the project is $66,050.

There are no specific set-aside designations identified for disadvantaged enterprises in the available documentation. All vendors must register with the State of West Virginia and comply with mandatory requirements including submission of a notarized drug-free workplace affidavit for contracts valued at $100,000 or more (with annual certified drug-free workplace reports), an Interested Party Disclosure form for contracts of at least $100,000, a Procurement Affidavit certifying absence of state debt defaults, an AVS (Applicant Violator System) form demonstrating eligibility for Abandoned Mine Lands contracts, a bid bond equal to 5% of the total bid amount, and performance and labor/materials payment bonds equal to 100% of the contract price for contracts exceeding $25,000. Contractors must maintain commercial general liability insurance with minimum limits of $2,000,000 per occurrence and workers' compensation insurance; special railroad protective liability insurance of $5,000,000 per occurrence and $10,000,000 aggregate is required for CSX railroad work, along with Business Automobile Liability coverage of $1,000,000. No incumbent vendors or existing contractors are identified in the solicitation documents. The contract will be awarded as an Agency Purchase Order based on competitive bidding, with contract execution required within 14 calendar days of award notification and payment issued only upon delivery and acceptance of completed work in accordance with firm pricing that remains fixed unless expressly authorized adjustments are granted by the Department.