ADA Self-Evaluation and Transition Plan

The City of Waco, Texas, has issued RFP 2026-011 for ADA Self-Evaluation and Transition Plan consulting services, with proposals due April 10, 2026, following the posting date of March 2, 2026. This professional services procurement seeks a qualified consultant to conduct a comprehensive accessibility assessment and develop a transition plan addressing compliance with the Americans with Disabilities Act across municipal operations. The scope of work includes evaluating approximately 100 public buildings, 53 parks, and 1,000 miles of sidewalks including curb ramps; assessing citywide ADA policies, procedures, employment practices, digital accessibility, codes, and contracts; and performing on-site accessibility assessments with standardized documentation tools and photographic evidence. Key deliverables include detailed analyses of ADA-related policies, program access, emergency procedures, and staff training effectiveness; a comprehensive transition plan with prioritized corrective actions, phased implementation strategies, cost estimates, and timelines; and a dynamic tracking system design for barrier remediation. The consultant must develop and implement a public engagement strategy involving individuals with disabilities, advocacy groups, and the community, and must differentiate between ADA-required barriers and non-required accessibility concerns. All reports and publicly shared materials must comply with ADA and WCAG 2.1 AA accessibility standards. Required qualifications include demonstrated experience in ADA compliance, physical and digital accessibility assessments, Department of Justice guidance adherence, public engagement, and project management with the ability to develop cost estimates accounting for inflation and escalation.

The RFP documents do not specify set-aside designations, disadvantaged business enterprise restrictions, incumbent vendors, or budget ranges within the available materials. However, the evaluation criteria emphasize firm qualifications, project understanding and approach, technical competence, public engagement strategy, project management capabilities, and cost proposals. The consultant must demonstrate the ability to manage stakeholder engagement, conduct thorough field assessments across multiple facility types, analyze complex data sets, integrate existing city data systems for long-term maintenance, and present findings effectively to municipal leadership and the public. Key personnel qualifications documentation is required for up to ten staff members who will service the City's account, with specified experience and specialization in relevant accessibility disciplines. The consultant will be responsible for ongoing project coordination, progress reporting, and presentations at City Council sessions and public meetings to ensure transparency throughout the engagement.