1-Vendor Questions RFP 2026-011.xlsx

XLSX spreadsheet 72 KB Posted Mar 2, 2026

Attached to: ADA Self-Evaluation and Transition Plan
Solicitation number: RFP 2026-011
Issued by: Schleicher County, Texas

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Written by GovTribe AI · Mar 5, 2026

This is a vendor questionnaire for RFP 2026-011 issued by the City of Waco, Texas, for ADA Self-Evaluation and Transition Plan consulting services. The questionnaire is designed to evaluate consultant qualifications and proposed methodologies for conducting a comprehensive accessibility assessment across city operations. The project scope includes evaluating approximately 100 public buildings, 53 parks, and 1,000 miles of sidewalks including curb ramps; assessing citywide ADA policies, procedures, employment practices, and digital accessibility; and developing a prioritized transition plan with corrective actions, phased implementation strategies, cost estimates, and timelines. Consultants are required to demonstrate experience in ADA compliance, physical and digital accessibility assessments, DOJ guidance adherence, and public engagement. The deliverables must comply with ADA and WCAG 2.1 AA accessibility standards, and consultants must specify which barriers are ADA-required versus accessibility concerns. The questionnaire requires responses across multiple evaluation categories including firm qualifications, project understanding and approach, technical competence, public engagement strategy, project management, and cost proposals.

The questionnaire does not specify pricing terms, set-aside categories, response due dates, or contract award information within the document itself. Proposers must complete detailed staff qualification sections documenting the names, experience, and specialization of up to ten key personnel who will service the City's account. The evaluation emphasizes the consultant's ability to develop cost estimates for barrier remediation while accounting for inflation and escalation, integrate existing city data systems for long-term maintenance, and provide ongoing project management with regular progress reporting and presentations to City Council to ensure transparency throughout the engagement.

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2-RFP 2026-011 Proposal Package.pdf	PDF	Mar 2, 2026

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Proposer Information ADA Self-Evaluation & Transition Plan RFP

Proposer's Official/Legal Name
Legal Address	Individual Proprietorship
Name of individual will be point of contact for this RFP	General Partnership
Phone Number	Limited Partnership
Proposer type of business organization	Non-profit Organization
How long as the proposer been in business?	Joint Venture

Questionnaire

ADA Self-Evaluation & Transition Plan Questionaire

Consultants must answer all questions in this questionnaire. Your responses will be scored, so please provide clear and concise answers. Please base your answers on your organization’s current, proven capabilities. If a question does not apply to your organization or operations, indicate this clearly.

	Firm & Consultant Qualifications
A1.1	Who will be the primary point of contact for the ADA self-evaluation and what are their specific ADA-related credentials and experience?
A1.2	What standards and guidance do you rely on and how do you ensure your findings are current and defensible?
A1.3	Have any of your self-evaluations ever been used in response to DOJ reviews and how were your findings received?
A1.4	Does your firm have experience evaluating digital accessibility? If so, what methods do you use?
A1.5	How many similar projects has your firm completed within the last year?
Project Understanding & Approach		Response				Yes
A2.1	Explain how your approach ensures compliance with DOJ guidance and enforcement expectations.					No
A2.2	Describe your methodology for evaluating programmatic access, including policies, procedures, and services.
A2.3	Describe how you assess physical accessibility of facilities and building elements, parking, public-rights of way, parks, signage, and building elements.
A2.4	Describe your approach to reviewing reasonable modification and effective communication policies and procedures.	Public Engagement & Stakeholder Coordination+B2+2:B31
A2.5	Describe your process for developing an ADA transition plan, including barrier identification and prioritization.
A2.6	Describe your methodology for evaluating digital and communication accessibility.
A2.7	Describe your approach to distinguishing between ADA accessibility issues versus ADA violations. How do you document and report those findings?
Technical Competnence & Deliverables
A3.1	Describe your data collection and documentation procedures.	Public Engagement & Stakeholder Coordination+B2+2:B31	Please Select	Yes	No
A3.2	Explain how your findings are measurable, defensible, and clearly documented.
A3.3	Explain how you develop cost estimates, schedules, and responsible parties within a transition plan.
A3.4	Describe any innovative tools, technologies, or best practices you use to improve efficiency, accuracy, an usability of ADA evaluations and transition plans.
A3.5	Describe how your reports are organized to be clear, user friendly, and actionable for staff and the public.
	Public Engagement & Stakeholder Coordination
A4.1	Describe your experience facilitating public participation as part of the ADA self-evaluation and transition plan and explain your public engagement processes.
A4.2	Describe your approach to working with ADA Coordinators, department heads, and executive leadership.
A4.3	Describe your approach to ongoing communication, collaboration, and responsiveness across multiple departments throughout the project.
	Project Management & Schedule
A5.1	Describe your project management structure.
A5.2	Identify potential risks and describe how you mitigate them.
A5.3	Provide a proposed project schedule, including key milestones and deliverables.
A5.4	Describe your company's past performance, including examples of projects completed on time and within budget.
A5.5	Identify common challenges encountered on past projects and how they were resolved.
	Cost Proposal & Value
A6.1	Provide a detailed breakdown of pricing by component.
A6.2	Identify any potential additional or optional costs.
A6.3	Explain ways in which you leverage existing data (facility condition assessments, CIP plans, sidewalk inventories, and GIS data) into cost savings.
A6.4	Describe how you ensure that all data that is produced is compatible with existing City of Waco systems so that it can be maintained, updated, and used long-term.
A6.5	Explain the process used to develop cost estimates and project schedules for barrier removal, including the methods and assumptions applied. Clarify how the estimates account for cost escalation and inflation over time. Also describe the qualifications, experience, and expertise of the individuals responsible for preparing the cost estimates.
A6.6	Describe the qualifications, experience, and expertise of the individuals responsible for preparing the cost estimates.

&6Holmes Murphy & Associates, Inc. -- CONFIDENTIAL &G &P &8Prepared: &D Worksheet: &A

Qualifications

	Staff Qualifications	Response
Note: Complete for each staff member or consultant who will serve City's account
1	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area
2	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area
3	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

4	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

5	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

6	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

7	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

8	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

9	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

10	Name
	Address
	Years of experience
	Years of public entity experience
	Length of service with your company
	Specialty area

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File details come from the government source that posted it. Updated Mar 5, 2026.