AAHA/ Capitol Cafeteria Furniture

The State of Colorado Department of Personnel and Administration, Office of the State Architect, is issuing a Documented Quote (DQ1) solicitation for the procurement, delivery, storage, assembly, and installation of cafeteria furniture for the Colorado State Capitol building located in Denver County, Denver City. The procurement encompasses 26 line items totaling 167 units of specified furniture, including Coact seating booths, Intermix table tops and bases, Allermuir upholstered stools, HBF Firma conference tables with integrated power and lighting, OFS Bistro side chairs and bar stools, Nucraft Emme benches and end tables, and Watson storage units, with all items requiring exact specification compliance and no substitutions permitted. Contractors must assume full responsibility for ordering, receiving, storing at their own facility at no cost to the State, delivering, unpacking, and installing all furniture items, as well as managing warranty claims and obtaining necessary expertise for warranty-covered repairs throughout the applicable warranty periods. The project must be completed during the state legislature's recess period between June 1, 2026 and December 1, 2026, with bidders required to submit a proposed schedule estimating receipt and installation timelines as part of their bid response. Qualified contractors must demonstrate commercial furniture procurement and installation experience with projects valued between $150,000 and $250,000, possess compliant storage facilities, and have capacity to manage deliveries and installations in publicly accessible buildings. Evaluation criteria include technical approach, experience and qualifications with references, project management and scheduling capability, and cost proposal clarity and completeness, with price being the primary evaluation factor. The initial question deadline is April 29, 2026, with written inquiries due by May 15, 2026; quote submissions must be received by 3:00 p.m. Mountain Time on Friday, May 29, 2026; award selection is estimated for June 5, 2026; and the desired Purchase Order start date is June 11, 2026, with the contract term extending through June 30, 2027.

The procurement does not specify set-asides for disadvantaged enterprises; however, service-disabled veteran-owned small businesses are permitted to respond and must submit Small Business Administration certification documentation with their quotes. No incumbent vendors or existing infrastructure requiring integration are identified in the solicitation documents. Prior to Purchase Order execution, the awarded vendor must provide proof of Good Standing with the Colorado Secretary of State and an insurance certificate as required by the Purchase Order terms and conditions, and all pricing must remain firm throughout the full Purchase Order term, including all fees associated with delivery and installation services. The State has established a maximum budget of $250,000 for this procurement, with cost proposals required to include itemized costs for furniture purchases, installation, and shipping across all 26 line items. A retainage of 2.5% of the total furniture cost will be held from the issuance of the State Purchase Order through June 30, 2027, at which point retainage funds will be released to the vendor following warranty expiration and satisfactory performance. All respondents must submit a W-9, pricing exhibits on the provided Exhibit B and B1 forms, and a completed Bidder Response Form addressing warranty claim management capabilities, storage location details, delivery timeframes, manufacturer ordering and fulfillment ability, detailed installation processes with estimated completion timelines, and optional site visit requests.