Exhibit C - Bidder Response Form.doc
DOC document 54 KB Posted
- Attached to
- AAHA/ Capitol Cafeteria Furniture
- Solicitation number
- DQ1 AAHA 2026000373 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Bidder Response Form for a cafeteria furniture procurement by the State of Colorado, specifically for the AAHA/Capitol Cafeteria Furniture project (DQ1 AADA 2026-373). Bidders are required to complete and submit Attachment 4 - Bidder Response Form with their bid documents by the specified bid submission deadline via email. The form requires comprehensive responses across seven key areas: warranty claim management and on-site repair capabilities, storage location details in compliance with the Statement of Work requirements, expected delivery timeframes for ordered furniture from the bidder's storage facility, detailed information regarding manufacturer orders and ability to supply all specified furniture items, a complete description of the intended installation process with estimated completion timeline from authorization date, and an optional site visit request for the cafeteria prior to installation. The State has extended the deadline for written inquiries to allow bidders adequate time to contact manufacturers and confirm their ability to acquire the specified furniture items.
Bidders are permitted to submit additional materials regarding their products and services at their discretion; however, the State's evaluation will be based solely on responses provided in the Bidder Response Form and pricing submitted on Exhibits B and B1. The State intends for Colorado Purchase Order terms and conditions to take precedence over all other terms and conditions. If bidders have sale agreements or other documents they wish the State to consider, these must be submitted as attachments with accompanying questions by the deadline for written inquiries. The form emphasizes that all requested responses and information for the listed bidder response sections must be provided, and bidders are encouraged to supply complete descriptions and information relevant to their submissions.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit B - Pricing.xlsx | XLSX spreadsheet | |
| Addendum_1.pdf | ||
| Attachment 4 - State of Colorado Purchase Order Terms and Conditions.pdf | ||
| Attachment 3 - Warranty Information.xlsx | XLSX spreadsheet | |
| Attachment 2 - Furniture Layout - Reference Only.pdf | ||
| Exhibit B1 - Pricing.docx | DOCX document | |
| Attachment 1 - Furniture Specifications.pdf | ||
| Exhibit A - Statement of Work.docx | DOCX document | |
| DQ1 AAHA 2026-0373 - State Capitol Cafeteria Furniture.pdf |
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Text version
DQ1 AADA 2026-373 – Cafeteria Furniture
Exhibit C – Bidder Response Form
EXHIBIT C – BIDDER RESPONSE FORM
(A) Bidders must provide requested responses and information for ALL listed BIDDER RESPONSE sections.
(B) Bidders are encouraged to provide the complete description(s) and information that they believe will be relevant to their Responses.
(C) Bidders must complete Attachment 4 – Bidder Response Form and return with their Bid documents by the Bid Submission Deadline. All Bidder Responses must be submitted via email.
(E) Bidders may, at their sole discretion, provide additional information or materials regarding their product and services, however the State’s evaluation will be based on the Bidder responses on Exhibit C – Bidder Response Form and the pricing provided on Exhibit B – Pricing and Exhibit B1 – Pricing.
(1) BIDDER RESPONSE 1
(a) Is the Bidder able to be responsible for managing warranty claims and is the bidder capable of making repairs to complete on site. Please provide a complete description of your capabilities Yes or No
(2) BIDDER RESPONSE 2
(a) Provide a detailed description of the storage location and its conformance to Exhibit A – Statement of Work, subsection 3.2 Storage Requirements
(3) BIDDER RESPONSE 3
(a) Describe the expected delivery time frames for receipt of all furniture that is ordered at your storage facility.
(4) BIDDER RESPONSE 4
(a) Provide detailed information regarding the placement of your orders for the specified furniture with each listed manufacturer. Are you capable of providing all of the specified furniture? If there are issues with acquiring the specified furniture please provide detailed information.
(b) The State has allowed for an extended period of time before the Deadline for Written Inquires from bidders to allow them to contact the manufacturers and determine if they are able to acquire the specified furniture.
Bidders should provide questions or information about any difficulties they may encounter through communications by the Deadline for Written Inquiries.
(5) BIDDER RESPONSE 5
Provide a detailed description of your intended installation process and include your estimated time line for completion of installation from the date that the State authorizes installation to begin.
(6) BIDDER RESPONSE 6
Please provide a request to utilize a site visit of the cafeteria prior to the installation process if you are the awarded vendor. The State is willing to provide the site visit based on this prior request.
(7) BIDDER RESPONSE 7
(a) The State intends for the State of Colorado Purchase Order terms and conditions, incorporated as Attachment 4 in the solicitation and available to a link provided in the solicitation, to take precedence over all other terms and conditions expressed or implied.
If you have any documents, such as Sale Agreements, that you want the State to agree to please provide them with any questions you may have by the Deadline for Written Inquiries as attachments to an email that may also include your questions.
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