Exhibit A - Statement of Work.docx

DQ1 AAHA 2026-0373

Exhibit A – Statement of Work

Exhibit A - Statement of Work (SOW) Cafeteria Furniture for the Colorado State Capitol to include but not be limited to Procurement, Delivery, Assembly, and Installation.

The maximum budget is $250,000.

This is a competitive solicitation. Bidders are encouraged to provide their best bid pricing and response narratives.

1. Overview The purpose of this Statement of Work (SOW) is to define the requirements for the procurement, delivery, storage, assembly, and installation of specified cafeteria furniture for the Colorado State Capitol.

2. Reference Specifications Bidders must provide the exact furniture items identified in Attachment 1 - Furniture Specifications which include:

· Manufacturer name

· Model/Manufacturer’s identification number

· Finish specifications

· Dimensions

· Upholstery or material requirements

· Accessories or options, where applicable An Item number for purposes of this solicitation is included in Attachment 1 – Furniture Specifications and in Exhibit A – Pricing sheet to ensure that Bidder pricing is aligned correctly to the specified furniture.

Bidders shall not propose substitutions, alternates, or “equivalent” products. Only the exact furniture specified on Attachment 1 – Furniture Specifications will be accepted.

The Furniture Specifications are incorporated into this solicitation as Attachment 1 – Furniture Specifications

3. Contractor Responsibilities

3.1 Procurement of Specified Furniture

· The Contractor shall purchase all furniture items exactly as listed in Attachment 1 - Furniture Specifications.

· The Contractor is responsible for verifying all manufacturer lead times, production schedules, and availability.

· The Contractor shall coordinate directly with the manufacturers to ensure accurate ordering and timely delivery.

· The State will have no involvement with the ordering, shipping, and delivery processes developed by the Contractor.

3.2 Storage Requirements

· The Contractor shall receive all furniture shipments at their own facility or their designated storage location.

· The Contractor shall store all items at no additional cost to the State until all pieces have been received and installation has been authorized by the State Project Manager.

· Storage conditions must protect furniture from damage, moisture, temperature extremes, and unauthorized access.

· Furniture in storage remains the property of the bidder and must secured and insured accordingly.

· The State will take ownership following completion of delivery and installation and written acceptance has been provided by the State Project Manager.

3.3 Verification of Delivered Goods

Upon receipt of each shipment, the Contractor shall:

· Inspect all items for damage, defects, or discrepancies.

· Confirm that each item matches the exact manufacturer and model number as specified in Attachment 1 – Furniture Specifications.

· Document any issues with delivered furniture and notify the State’s Project Manager within 48 hours.

· Replace any incorrect or damaged items at no cost to the State.

· Contractor shall provide written notification to the State Project Manager when all furniture has been received, verified to be correct per the specifications, and is available for installation.

3.4 Delivery to Project Site

When authorized by the State’s Project Manager, the Contractor shall:

· Deliver all furniture to the designated building loading dock or staging area.

· Coordinate delivery schedules with the State Project Manager.

· Provide all labor, equipment, and materials necessary for safe transport into the building.

· On same level as the entry door.

3.5 Unpacking and Waste Removal

The Contractor shall:

· Unpack all furniture items.

· Remove and properly dispose of all packaging materials, pallets, and debris off‑site.

· Ensure no packaging waste is left in the building or surrounding areas.

3.6 Assembly and Installation

The Contractor shall:

· Assemble all furniture according to manufacturer instructions.

· Install and place all items in the locations designated in the State’s furniture layout plans, incorporated in the solicitation as Attachment 2 – Furniture Layout, and in accordance with the directions of the State Project Manager.

· Ensure all items are level, stable, and fully functional.

· The Contractor shall complete the installation of electrical outlets or USB ports for furniture that is designated for this equipment so that it is ready for connection to electrical power. Brady shouldn’t this already be part of the furniture? Installed correctly by the manufacturer.

· A State electrician will perform the connection.

· Following connection to power, the Contractor shall test and verify that outlets or USB ports are functioning correctly.

· Coordinate with the State’s Project Manager for final placement adjustments.

3.7 Walkthrough and Acceptance

Upon completion of installation, the Contractor shall:

· Conduct a walkthrough with the State’s Project Manager and a punch list of any items that need to be corrected will be developed.

· Verify that all items have been delivered, assembled, and placed correctly.

· Address any deficiencies identified during the walkthrough.

· Provide a final inventory list confirming all items match the Furniture Specifications.

· The State Project Manager will provide written acceptance

4. Schedule Requirements

· All furniture must be received and installed while the State Legislature is in recess. The time frame for completion of the installation processes is from June 1, 2026 through December 1, 2026.

· The Contractor shall provide a proposed schedule estimating the complete receipt of all ordered furniture and an estimate of the time required for installation with the Bid Response.

· The State will promptly authorize installation after June 1, 2026 following receipt of notice from the Contractor that all furniture has been received and verified.

· Any changes to established schedules must be approved by the State’s Project Manager.

5. Warranty and Support

· The Contractor shall provide all manufacturer warranties to the State upon final acceptance.

· The Contractor shall ensure that any warranty claims during the warranty period are addressed with the manufacturer and that the solutions are implemented.

· To ensure that the Contractor is in conformance with above requirement, the State will require a retainage of 2.5% of the total cost of the furniture for the term of the warranty.

· Check with accounting Laurie, Maryam and Rich.

· The State will promptly make payment of the retainage amount following the expiration of the warranty period.

· Warranty periods and retainage are specific for each Item.

6. Contractor Qualifications Bidders must demonstrate:

· Experience with commercial furniture procurement and installation.

· Ability to store furniture in locations that conform to the requirements of Section 3.2 Storage Requirements

· Ability to manage deliveries and installations of similar scale buildings which are open to public access.

7. Evaluation Criteria