9-11 Day of Service - Emergency Readiness Summit

Collier County Community & Human Services is seeking a Public Relations Firm to provide comprehensive services for the 9/11 Day of Service - Emergency Readiness Summit. The solicitation requires the selected vendor to develop event collateral materials, including a two-sided flyer, event poster, and trifold brochure, as well as create a detailed event marketing plan and budget. Specific deliverables include developing social media event posts across multiple platforms, executing public relations strategies to increase event awareness through earned media tactics, and providing creative copywriting, design, and photography services. The procurement is structured as a one-time purchase with a lump sum pricing model, with key deadlines including July 18, 2024, at 5:00 PM for questions and July 22, 2024, at 3:00 PM for response submissions. Vendors must submit their quote through Collier County's e-Procurement Portal and will be evaluated based on responsiveness and lowest quote, with no exceptions to the county's standard purchase order terms and conditions.

The contract opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must complete an Anticipated Disadvantaged, Minority, Women or Veteran Participation Statement. Potential respondents must meet stringent insurance requirements, including Worker's Compensation coverage, Employer's Liability coverage of $100,000 per occurrence, and Commercial General Liability insurance with $1,000,000 single limit per occurrence and $2,000,000 aggregate coverage. Vendors must provide E-Verify Registration and complete Federal Contract Provisions documents, demonstrating compliance with federal regulations including debarment restrictions and procurement guidelines. While no specific budget range is explicitly stated, the comprehensive nature of the required services suggests a mid-tier professional services contract. Additional mandatory requirements include naming Collier County as an "Additional Insured" on insurance certificates and maintaining appropriate commercial insurance throughout the contract duration.