Dania_Beach_City_Hall_Roof_Request_For_Bids.pdf

2035 Vista Parkway, West Palm Beach, FL 33411 561.687.2220 WGInc.com

DANIA BEACH ROOF IMPROVEMENTS

The undersigned bidder does hereby agree to furnish the items listed in accordance with the Plans and Specifications shown by the Invitation to Bid to be delivered to the specified site for the price indicated.

THIS BID MUST BE SIGNED BY A PERSON AUTHORIZED TO ACT FOR THE COMPANY IN

HIS / HER OWN NAME.

BIDDER NAME:

ADDRESS:

PURCHASE ORDER ADDRESS:

PHONE NUMBER:

FAX NUMBER:

COMPANY CONTACT (REP):

EMAIL ADDRESS (REP):

SIGNATURE:

TAX ID# SSN or EIN:

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INVITATION TO BID:

The City of Dania Beach (City) invites sealed bids from qualified roofing contractors to furnish all labor, materials, equipment, supervision, permits, temporary protection, and incidentals required for the Dania Beach City Hall Roof Improvements in accordance with the Contract Documents.

INSTRUCTIONS TO BIDDERS:

1. Examine all Contract Documents and visit the Project site before submitting a bid.

Submission of a bid represents that the Bidder is familiar with visible site conditions, access limitations, existing operations, and the character and extent of the Work.

2. Submit all questions through the City’s designated procurement contract. Interpretations are valid only when issued by written addendum.

3. Acknowledge all addenda on the Bid Form. The City may reject a bid that fails to acknowledge an addendum.

4. Prices shall include all labor, materials, equipment, taxes, freight, overhead, profit, supervision, safety measures, temporary protection, disposal, warranties, and other costs necessary for complete Work, except only those allowances expressly identified.

5. Price must include an allowance for replacement of deteriorated or damaged existing roof deck/substrate up to 15% of the existing roof deck area.

6. The Bidder shall hold its bid open for the acceptance period stated in the City’s procurement documents.

7. A Performance Bond is required.

8. A Payment Bond is required.

9. A 5% Bid Bond is required.

10. Payment for incidental items which are not covered in the individual bid items shall be included in the contract unit price for the bid items.

11. The successful Bidder shall provide insurance meeting the City’s current requirements before execution of the Agreement and shall maintain coverage throughout the Work.

12. The Work shall be “Substantially Complete” (ready for its intended use by the owner) within 120 days after “Notice to Proceed” and Work/project shall be complete for final payment within 150 days from the Notice to Proceed.

13. Liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor.

14. Liquidated Damages

a. Time is of the essence regarding this Invitation to Bid Construction and the Work contemplated hereunder, and the City may suffer financial loss and inconvenience if the Work is not completed to the satisfaction of the City by the time stipulated in the Contract. Therefore, failure to timely complete the Work shall result in the awarded Bidder being subject to liquidated damages, but not as penalty. As compensation due the City for loss of use and for additional costs incurred by the City due to such non-completion of the Work, the City shall have the right to deduct the liquidated damages from any amount due, or that may become due to the awarded Bidder under the Contract, or to invoice the awarded

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Bidder for such damages if the costs incurred exceed the amount due to the awarded Bidder. The awarded Bidder and the City agree that the amount for liquidated damage is not punitive and is intended to compensate the City for difficulty quantifying losses.

b. Liquidated Damages will be assessed as stated in the contract for each non-compliant day that any requirements listed in this section are not met.

15. The City reserves the right to reject any or all bids, waive informalities as permitted by law, request clarification, and award in the City’s best interest.

OCCUPIED FACILITY REQUIREMENTS:

1. City Hall shall be assumed to remain occupied and operational unless otherwise directed by the City. Coordinate the sequencing of demolition and new roofing to maintain safe public and staff access and uninterrupted building operations.

2. Protect interiors, entrances, sidewalks, landscaping, vehicles, mechanical systems, and existing construction from dust, debris, water, vibration, and damage.

3. Provide barriers, warning signage, controlled access below active roofing operations, and all OSHA-required protection.

4. Prepare predetermined plans for temporary dry-in, daily water protection, emergency response to water intrusions and protection of occupied areas have plans during roof removal and installation.

5. Promptly repair damage caused by the Work and restore affected areas to their preconstruction condition or better.

6. Maintain required exits and accessible routes. Coordinate temporary closures and disruptive operations with the City in advance.

a. Successful Bidder shall provide one lane open to through-traffic for each section of construction in each direction at all times unless a complete road closure is required. The Successful Bidder shall make every reasonable effort to maintain access to parking garages, building entrances, pedestrian and ADA-accessible routes, and employee/public access throughout construction.

b. Temporary closures may be permitted with advance notification and proper coordination, including closures required for crane operations and material deliveries. Vehicular access must be provided by the end of each business/working day.

7. Work hours allowed are:

a. Monday through Saturday 7:00am to 5:00pm

8. Mobilization will be paid at the following rates:

a. 10% of contract completion – 25% of Mobilization

b. 25% of contract completion – 50% of Mobilization

c. 50% of contract completion – 100% of Mobilization

9. Contractor to submit Schedule of Work to City of Dania Beach at Notice to Proceed.

10. Within the period required by the Contract Documents after Notice to Proceed, submit a detailed construction schedule identifying submittals, procurement, mobilization, roof-

2035 Vista Parkway, West Palm Beach, FL 33411 561.687.2220 Page 4 area sequencing, inspections, weather contingencies, Substantial Completion, and Final Completion.

11. Submit and maintain a roofing sequencing plan that minimizes breaks in installation and clearly identifies daily dry-in limits. Coordinate staging, hoisting, dumpsters, material deliveries, crane operations, and temporary facilities with the city before mobilization.

WARRANTIES, PERMITTING, AND CLOSEOUTS:

1. Roofing installer shall be currently approved, licensed, or certified by the selected roofing-system manufacturer as required to issue the specified warranty.

2. The Contractor shall obtain and coordinate permits and inspections unless the City’s procurement documents expressly state otherwise. Include permit costs in the Base Bid.

3. Provide products with current Florida approvals or other code-compliance documentation required for the High-Velocity Hurricane Zone.

4. Provide a single-source roofing assembly meeting the Contract Documents and manufacturer requirements.

5. Closeout shall include final inspections, correction of punch-list items, warranties, manufacturer acceptance, maintenance information, approved product documentation, shop drawings, recording information, test reports, releases, and final cleaning.

BIDDER CERTIFICATES:

1. The Bidder is properly licensed and authorized to perform the Work in Florida and will maintain required licenses throughout the Contract.

2. The Bidder’s prices are complete and include all Work necessary for a finished, warrantable roofing system.

BID PROPOSAL:

The undersigned Bidder has carefully examined the Plans and Specifications and the Site of the proposed Work and is familiar with the nature and extent of the Work and any local conditions that may in any manner affect the Work to be done.

The undersigned Bidder agrees to do all the Work and furnish all materials called for in the Plans and Specifications for the DANIA BEACH ROOF IMPROVEMENTS in the manner prescribed therein and to the standards of quality and performance established by for the prices stated herein. The Bidder agrees to furnish all labor, materials, equipment, supervision, temporary protection, permits, bonds, insurance, warranties, and incidentals necessary to complete the Dania Beach City Hall Roof Improvements for the prices stated below.

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ROOF IMPROVEMENTS

ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST

Mobilization, supervision, temporary facilities, safety, and project coordination

LS 1 $ $

Temporary weather protection and occupied-facility protection

LS 1 $ $

Selective demolition and disposal of existing roofing systems

LS 1 $ $

Existing roof-deck inspection, preparation, minor incidental repairs, and 15% substrate replacement allowance

LS 1 $ $

Complete SBS-modified bituminous roofing assembly, including insulation, tapered insulation, cover board, membrane, flashings, and accessories

LS 1 $ $

6 Fluid-applied waterproofing LS 1 $ $

Sheet-metal flashing, trim, roof specialties, and joint sealants

LS 1 $ $

Coordination at drains, gutters, downspouts, penetrations, equipment, curbs, and rooftop appurtenances

LS 1 $ $

Permits, inspections, testing, closeout, and warranties

LS 1 $ $

SUB-TOTAL 1 COST (ITEMS 1-9)

GRAND TOTAL BASE BID $