511/24221. JLM; Fort Custer - ARC Flash Study

The State of Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Department of Military and Veterans Affairs, is soliciting proposals for professional services to conduct a comprehensive Arc Flash Study at Fort Custer Training Center in Augusta, Michigan (Project 511/24221.JLM). The procurement seeks qualified engineering firms to perform a Short Circuit/Equipment Evaluation Study, Time Current Coordination Study, and Arc Flash Analysis Study of the facility's 24.9 kV electrical distribution system, encompassing the utility primary source connection through external panelboards, switchboards, fused switches, solar installations, standby power generators, and associated equipment. Deliverables include a draft submittal for owner review, a final report consisting of two bound copies plus two PDF electronic copies, two 3-ring binders with arc flash labels and equipment documentation, two CD copies of input and results data, and thermal transfer polyester labels for field equipment. The study must comply with IEEE 1584-2018, ANSI, NFPA, and NFPA 70E-2018 standards, with results documented via arc-fault warning stickers on specified equipment at eight identified locations. Qualified firms must demonstrate documented experience completing at least five previous arc flash hazard analysis projects within the past five years with owner references, and must employ a registered Professional Electrical Engineer licensed in Michigan with a minimum of five years' experience in electrical power studies and arc flash analysis. Proposals will be evaluated on an 80% technical merit basis (Part I) and 20% cost proposal basis (Part II), with compensation structured on a not-to-exceed billable rate model for professional staff hourly rates plus reimbursable expenses. The mandatory pre-proposal meeting was held on Tuesday, June 18, 2024, at 10:00 a.m. Eastern at Fort Custer Training Center Building 2590, with written questions required by Tuesday, July 2, 2024, at 5:00 p.m. Eastern, and proposals due by Thursday, July 11, 2024, at 2:00 p.m. Eastern through the State of Michigan Procurement System (SIGMA VSS), with contract award recommendations expected within thirty days of the proposal deadline.

The procurement requires submission of a signed Certification of a Michigan Based Business and a Responsibility Certification form as part of the proposal response; however, no explicit set-asides for disadvantaged or minority-owned enterprises are identified in the available documentation. Contractors requiring regular and frequent access to Fort Custer Training Center must complete an Installation Access Request Form and provide standard background information including driver's license number, date of birth, work authorization verification via DHS Form I-9, and disclosure of any criminal history, with access coordinated through FCTC Range Control. The selected contractor must utilize analysis software compatible with Consumers Energy's CYME 8.1 Rev 03 platform for data export and shall provide a licensed electrician to assist with field data collection and equipment inspection. Service interruptions to existing electrical infrastructure require notification to the Owner and Construction Project Inspector Adam Pohl (517-290-4990) no fewer than two weeks in advance with written owner permission, and the study must account for two operating scenarios including normal utility power and emergency conditions with generators operating while disconnected from utility service. The contract will be structured under the DTMB Sample Standard Contract for Professional Services with a desired contract start date of August 1, 2024, and a projected service completion schedule running through October 2024; no specific contract value or budget range is disclosed in the available procurement documents.