Project Statement 24221.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

511/24221.JLM

PROPOSAL DUE DATE

Thursday, July 11, 2024, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Military and Veterans Affairs

PROJECT NAME AND LOCATION

Project Name: Arc Flash Study Fort Custer Training Center, Augusta, MI

PROJECT ADDRESS (if applicable)

Fort Custer Training Center, Augusta, MI

CLIENT AGENCY CONTACT

Mike Morey

TELEPHONE NUMBER

517-481-7589

DTMB - DCD PROJECT DIRECTOR

Josiah L. Meyers, P.E.

TELEPHONE NUMBER

517-614-7705

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting on Tuesday, June 18 at 10:00 a.m., EASTERN at Building 2590 Public Works, 26th Street, Fort Custer Training Center, Augusta, MI. All attendees will be escorted from the main gate to the Public Works building. Please arrive at the gate between 9:45 and 10:00 a.m.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Pre-proposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

Email “Subject” must include facility name, project name, date & time of pre-proposal walkthrough meeting.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) on behalf of Michigan Department of Military and Veterans Affairs (DMVA), Michigan Army National Guard (MIARNG), is requesting professional architectural and engineering services to perform Phase 100 Professional Services at Fort Custer Training Center, Augusta, Michigan. The intent of this selection process is to contract with a qualified firm to provide ad-hoc professional services to perform facility-wide Short Circuit/Equipment Evaluation, Time Current Coordination Study, and Arc Flash Analysis Study services.

Reference attached Statement of Work (SOW)/Technical Spec for full scope of work.

This request is to provide a Phase 100 Study. Provide a complete PSC proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB-0427), DTMB Billable Rate Professional Services Contract and the DTMB Request for Proposal Billable Rate Form (DTMB-0430) and the DTMB, State Facilities Administration, Design & Construction (DCD) policies & procedures for complete Phase 100 design services to produce the deliverables detailed in the Scope of Work/Technical Specs.

mailto:smithD76@michigan.gov

Professional services shall also include, but are not limited to:

• Gathering and verifying all base information required for the proper design of the project.

• Phase 100 Study that includes Short Circuit/Equipment Evaluation, Time Current Coordination

Study, and Arc Flash Analysis Study as detailed in the SOW/Technical Spec.

• Design review submittals at 50% and 90% of each design phase.

• Cost estimates are required with the 90% submittal and final study.

• Field data collection shall be performed to ensure accurate system modeling. PSC shall provide a licensed electrician to assist in data collection and to open all equipment for inspection as required.

• Arc-Flash Labels: Print and apply arc-flash labels to equipment upon completion of the study, as detailed in the SOW/Technical Spec. The labels shall comply with NFPA 70E - 2018 compliant arc-flash hazard warning labels.

• Complete and submit a Fort Custer Access Request Form (attached) for all employees and subconsultants that will require access to Fort Custer Training Center.

• Provide a proposed design schedule. Schedule shall be kept up to date through the project.

• Provide hard-copy and electronic deliverables as detailed in the SOW/Technical Spec.

• Sub-consultants, printing/reproduction, postage, and project travel (over 100 miles) are to be included as a reimbursable expense.

The PSC proposal shall include:

• The proposal must include meetings as required to fulfill the intent of the contract. While some project team meetings may be considered in the form of computer-based meetings (e.g., Teams, Zoom, etc.), key review meetings shall be in person. For all document review meetings, required review information shall be submitted within sufficient time to allow for complete Owner review, in electronic and in hard copy formats. At a minimum, two (2) face to face meetings will be required, including but not limited to: the predesign meeting, one review meeting.

• Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design are to be identified in the PSC Technical proposal, and the associated costs of testing are to be itemized in the PSC Cost proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements.

• A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date of August 1, 2024. For scheduling purposes, assume fourteen (14) calendar days for Owner review of each review submittal.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders, and communications.

Comply with all regulations identified in the SOW/Technical Spec, attachments incorporated by reference below, and all applicable local, state, and federal regulations.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 25 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

mailto:sigma-procurement-helpdesk@michigan.gov mailto:(WatrosA@michigan.gov mailto:(KleinD4@michigan.gov

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should NOT be emailed to the Project Director.

NIGP CODES

90607, 92531, 92533

DESIRED SCHEDULE OF WORK

Contract Award: July 2024 Design: August 2024 – October 2024 (3 Months) Bid and Award: N/A Construction: N/A

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. All questions should be emailed to Josiah Meyers at meyersj11@michigan.gov address no later than 5:00 p.m., Eastern on Tuesday, July 2, 2024.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply. See SOW/Technical Spec for additional reference standards.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s):

-FCTC Medium Voltage One-Line Diagram -FCTC Medium Voltage Electrical Distribution Plan -FCTC Scope of Work & Technical Spec -Fort Custer Access Request Form mailto:meyersj11@michigan.gov